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Vendor Intake Form

Vendor Intake Form Template for Indonesia

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Key Requirements PROMPT example:

Vendor Intake Form

"I need a Vendor Intake Form for our manufacturing company in Indonesia that will be used to onboard suppliers of raw materials, with particular emphasis on environmental compliance certifications and local content requirements."

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Document background
The Vendor Intake Form serves as a crucial initial step in vendor onboarding and qualification processes within the Indonesian business context. This document is utilized when organizations need to formally gather and assess information about potential suppliers, ensuring compliance with Indonesian regulations including Law No. 40 of 2007 on Limited Liability Companies, tax regulations, and anti-corruption laws. The form collects comprehensive information about vendor's legal status, operational capabilities, compliance certifications, and financial standing, while incorporating specific Indonesian regulatory requirements such as NPWP (tax registration) verification and business licensing details. Used primarily by procurement and vendor management teams, this document helps organizations maintain a standardized and compliant approach to vendor selection and management in Indonesia.
Suggested Sections

1. Basic Vendor Information: Company name, legal entity type, business address, contact details, and registration numbers

2. Legal Entity Documentation: Business registration details, tax identification number (NPWP), trading licenses, and other regulatory permits

3. Financial Information: Bank details, tax compliance status, financial statements reference, and payment terms preferences

4. Business Profile: Core business activities, years in operation, key products/services, and market presence

5. Compliance Declarations: Anti-corruption statement, conflicts of interest disclosure, and regulatory compliance confirmations

6. Operational Capabilities: Production capacity, delivery capabilities, quality certifications, and service coverage areas

7. Reference Information: Major clients, project history, and business references

8. Health, Safety and Environment: HSE policies, certifications, and compliance with environmental regulations

Optional Sections

1. Import/Export Information: Required for vendors involved in international trade, including import/export licenses and customs registration details

2. Manpower Supply Details: Necessary for vendors providing personnel services, including manpower licenses and worker protection policies

3. Industry-Specific Certifications: Additional section for specialized industries requiring specific permits or certifications

4. Local Content Information: Required for vendors in industries with local content requirements, detailing local component percentages

5. Digital Services Information: For vendors providing digital or electronic services, including data protection and cybersecurity measures

Suggested Schedules

1. Schedule A - Required Documents Checklist: List of mandatory documents to be submitted with the form

2. Schedule B - Compliance Declaration Form: Detailed anti-corruption and conflicts of interest declaration

3. Schedule C - Product/Service Category List: Categorized list of products or services offered by the vendor

4. Schedule D - Banking Information Form: Detailed banking and financial information template

5. Appendix 1 - Terms and Conditions: Standard terms and conditions for vendor registration

6. Appendix 2 - Code of Conduct: Vendor code of conduct and ethical business practices

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




































Clauses


























Relevant Industries

Manufacturing

Technology

Construction

Retail

Energy

Mining

Healthcare

Financial Services

Logistics

Agriculture

Professional Services

Telecommunications

Industrial

Consumer Goods

Infrastructure

Relevant Teams

Procurement

Supply Chain

Legal

Compliance

Finance

Operations

Risk Management

Vendor Management

Internal Audit

Quality Assurance

Relevant Roles

Procurement Manager

Supply Chain Director

Vendor Management Specialist

Compliance Officer

Legal Counsel

Finance Manager

Operations Director

Risk Management Officer

Purchasing Executive

Contract Administrator

Sourcing Manager

Supply Chain Analyst

Chief Procurement Officer

Vendor Relationship Manager

Due Diligence Specialist

Industries









Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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