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Bookkeeping Engagement Letter Template for England and Wales

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Key Requirements PROMPT example:

Bookkeeping Engagement Letter

"I need a Bookkeeping Engagement Letter for my small retail business, starting from March 2025, covering basic monthly bookkeeping services including bank reconciliation and VAT returns, with a clear breakdown of fees and responsibilities."

Document background
A Bookkeeping Engagement Letter is essential for establishing clear professional relationships in financial services across England and Wales. This document is typically used when a business or individual engages a bookkeeper's services, setting out the scope of work, deliverables, and mutual obligations. The letter ensures compliance with UK regulatory requirements and professional standards, while protecting both parties' interests. It includes specific details about services, fees, timelines, and responsibilities, serving as a reference point throughout the engagement. This contract type is particularly important for maintaining professional standards and meeting legal obligations under English and Welsh law.
Suggested Sections

1. Introduction: Opening of the engagement letter identifying the parties and date

2. Service Description: Detailed outline of bookkeeping services to be provided, including scope and limitations

3. Client Responsibilities: Client's obligations regarding information provision, cooperation, and deadlines

4. Fees and Payment Terms: Fee structure, payment schedule, billing procedures and late payment provisions

5. Confidentiality: Terms regarding the handling and protection of confidential information

6. Data Protection: GDPR compliance and data handling procedures

7. Term and Termination: Duration of engagement and circumstances for termination

8. Professional Standards: Commitment to relevant accounting standards and professional body requirements

9. Limitation of Liability: Scope of professional liability and any limitations

10. Governing Law: Specification of English and Welsh law as governing law

Optional Sections

1. Additional Services: Used when offering potential additional services beyond basic bookkeeping

2. Remote Working Arrangements: Used when services will be provided remotely, specifying technical requirements and procedures

3. Third-Party Access: Used when collaboration with other professionals (e.g., tax advisors) is expected

4. Staff and Subcontractors: Used when the service provider may need to involve other staff or subcontractors

5. Insurance Coverage: Used when specific insurance details need to be included

Suggested Schedules

1. Schedule A: Fee Schedule: Detailed breakdown of fees, charges, and payment terms

2. Schedule B: Service Level Agreement: Specific performance metrics, response times, and service standards

3. Schedule C: Data Processing Agreement: Detailed terms for handling personal data under GDPR requirements

4. Schedule D: Client Information Form: Template for collecting essential client information and contact details

5. Schedule E: Engagement Scope Details: Detailed description of specific bookkeeping tasks and deliverables

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions



























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Relevant Industries
Relevant Teams
Relevant Roles
Industries

UK GDPR and Data Protection Act 2018: Primary legislation governing the processing, storage, and protection of personal data in the UK. Essential for defining data handling procedures in the engagement letter.

Companies Act 2006: Key legislation defining statutory requirements for company record-keeping and financial reporting obligations.

Money Laundering Regulations 2017: Regulations requiring due diligence procedures and reporting obligations for financial service providers, including bookkeepers.

Common Law of Contract: Fundamental principles of contract law in England and Wales that govern the formation and enforcement of the engagement letter.

Unfair Contract Terms Act 1977: Legislation controlling the use and enforcement of exclusion and limitation clauses in contracts.

Consumer Rights Act 2015: Legislation protecting consumer rights, relevant if the bookkeeping client is an individual rather than a business.

IFRS and UK GAAP: Financial reporting standards that must be referenced and adhered to in providing bookkeeping services.

Professional Body Requirements: Standards and guidelines set by professional bodies like ICAEW, AAT, and ACCA that govern professional conduct and service delivery.

Electronic Communications Act 2000: Legislation governing the validity of electronic communications and signatures in business transactions.

Privacy and Electronic Communications Regulations: Specific regulations governing electronic communications and marketing, relevant for client communications.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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