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Bookkeeping Engagement Letter Template for Belgium

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Key Requirements PROMPT example:

Bookkeeping Engagement Letter

"I need a Bookkeeping Engagement Letter for my small retail business in Belgium, which requires monthly bookkeeping services and quarterly VAT returns starting January 2025, with both on-site and remote service options."

Document background
The Bookkeeping Engagement Letter is a crucial document used in Belgium to formalize the professional relationship between bookkeepers and their clients. It serves as the foundational agreement that outlines the scope of bookkeeping services, establishing clear expectations and responsibilities for both parties. This document is particularly important in the Belgian context, where bookkeeping practices are strictly regulated under the Belgian Accounting Law and supervised by the Institute for Tax Advisors and Accountants (ITAA). The engagement letter helps ensure compliance with professional standards, GDPR requirements, and anti-money laundering regulations while protecting both the service provider and the client by clearly defining service terms, deliverables, and fee arrangements.
Suggested Sections

1. Identification of Parties: Details of the bookkeeper/firm and the client, including registration numbers and professional credentials

2. Scope of Services: Detailed description of bookkeeping services to be provided, including frequency and deliverables

3. Client Responsibilities: Clear outline of client obligations, including provision of documents and information

4. Professional Fees: Fee structure, payment terms, and billing arrangements

5. Timeline and Deadlines: Key dates, reporting deadlines, and duration of the engagement

6. Confidentiality and Data Protection: Commitments regarding client information handling and GDPR compliance

7. Professional Standards: Reference to applicable professional standards and ethical requirements

8. Terms and Termination: Duration, renewal, and termination conditions of the engagement

Optional Sections

1. Tax Services: Additional section when tax preparation or advisory services are included

2. Digital Tools and Software: When specific accounting software or digital platforms will be used

3. On-site Services: When services will be provided at client premises

4. Multiple Entity Services: When services cover multiple related business entities

5. International Transactions: When client has significant international operations requiring special handling

6. Training and Support: When including staff training or system support services

Suggested Schedules

1. Fee Schedule: Detailed breakdown of fees for different services and additional charges

2. Service Level Details: Specific deliverables, deadlines, and service standards

3. Document Requirements: List of required documents and submission deadlines

4. Data Processing Agreement: GDPR-compliant data processing terms and procedures

5. Software and Systems: Technical specifications and requirements for digital collaboration

6. Team Structure: Key personnel and their roles in providing the services

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




























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Relevant Industries

Professional Services

Financial Services

Retail

Manufacturing

Technology

Healthcare

Construction

Hospitality

Non-Profit

Agriculture

Real Estate

Professional Practices

E-commerce

Wholesale

Consulting

Relevant Teams

Finance

Accounting

Administration

Tax

Compliance

Legal

Operations

Executive Leadership

Corporate Services

Treasury

Relevant Roles

Chief Financial Officer

Finance Director

Accountant

Bookkeeper

Financial Controller

Business Owner

Managing Director

Finance Manager

Accounts Manager

Tax Advisor

Company Secretary

Administrative Director

Small Business Owner

Financial Consultant

Compliance Officer

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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