The Legal Engagement Letter is a crucial document used in Belgian legal practice to formalize the relationship between legal professionals and their clients. It is required under Belgian Bar Association regulations and professional ethics codes, serving as the foundational document that establishes the terms of legal representation. The letter typically includes essential information about scope of services, fee structures, professional obligations, and regulatory compliance requirements, including anti-money laundering and data protection provisions. It's particularly important in Belgium where legal services are highly regulated and must comply with both national legislation and EU directives. The document protects both the law firm and client by clearly defining expectations, responsibilities, and terms of engagement while ensuring compliance with all relevant Belgian legal and professional requirements.
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1. Letterhead and Date: Law firm's official letterhead including registration details, bar memberships, and date of the letter
2. Client Details: Full name and address of the client, including registration details for corporate clients
3. Introduction: Brief introduction confirming the engagement and thanking the client for choosing the firm
4. Scope of Services: Detailed description of legal services to be provided, including any specific matters or cases
5. Team and Primary Contacts: Information about the primary attorney(s) handling the matter and key contact persons
6. Fee Structure: Detailed explanation of fee arrangements, hourly rates, billing intervals, and payment terms
7. Professional Obligations: Overview of professional duties, confidentiality obligations, and conflict checking procedures
8. Document Retention: Information about the firm's document retention policies and handling of client materials
9. Termination: Conditions and procedures for terminating the engagement
10. Acceptance: Instructions for confirming acceptance of the engagement terms and signature blocks
1. Conflict Waiver: Required when potential conflicts exist and need client acknowledgment and waiver
2. International Services: Added when services may involve cross-border work or multiple jurisdictions
3. Special Fee Arrangements: Included when alternative fee arrangements, success fees, or special billing procedures apply
4. Data Protection Notice: Detailed GDPR compliance section, required when extensive personal data processing is involved
5. Anti-Money Laundering: Extended AML procedures section required for high-risk clients or transactions
6. Third-Party Costs: Added when significant third-party costs or expert fees are anticipated
7. Insurance Coverage: Details of professional liability insurance when required by client or circumstances
1. Fee Schedule: Detailed breakdown of hourly rates by attorney level and specialty
2. General Terms and Conditions: Firm's standard terms and conditions referenced in the main letter
3. Power of Attorney: When required for specific legal proceedings or representations
4. Team Structure: Detailed organizational chart and biographies for complex matters with large teams
5. Data Processing Agreement: Required under GDPR when significant personal data processing is involved
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