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Disciplinary Letter For Absenteeism Template for England and Wales

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Key Requirements PROMPT example:

Disciplinary Letter For Absenteeism

"I need to draft a Disciplinary Letter For Absenteeism for an employee who has had 12 unauthorized absences in the past three months, with previous verbal warnings already given, and I want to issue a final written warning before potential termination."

Document background
The Disciplinary Letter For Absenteeism is a crucial document in managing workplace attendance under English and Welsh employment law. It is typically issued when an employee's absence pattern becomes problematic or exceeds acceptable levels, following informal discussions or warnings. The letter serves as formal documentation of the disciplinary process, ensuring compliance with employment legislation and the ACAS Code of Practice. It should detail specific instances of absence, reference previous communications, state the consequences of continued unauthorized absences, and outline the appeal process.
Suggested Sections

1. Letter Header: Company details, date, employee details, marked 'Private and Confidential'

2. Absence Details: Specific dates and instances of unauthorized absence

3. Previous Communications: Reference to prior warnings or discussions about attendance

4. Company Policy Reference: Citation of relevant company attendance policies

5. Disciplinary Action: Clear statement of the disciplinary measure being taken

6. Expected Improvement: Clear outline of required attendance standards going forward

7. Right to Appeal: Information about the appeal process and timeframes

Optional Sections

1. Medical Evidence Request: Request for medical documentation when health issues are cited

2. Support Measures: Outline of available support or assistance

3. Meeting Invitation: Details of disciplinary meeting if required

Suggested Schedules

1. Attendance Record: Detailed record of absences and patterns

2. Company Attendance Policy: Copy of relevant policy sections

3. Appeal Procedure: Detailed explanation of appeal process

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses




















Industries

Employment Rights Act 1996: Primary legislation setting out basic employment rights, fair dismissal procedures, and requirements for written statements of employment particulars

Equality Act 2010: Legislation protecting against discrimination, requiring consideration of disability-related absences and mandating reasonable adjustments for disabled employees

ACAS Code of Practice: Essential guidance on fair disciplinary processes - while not law, failure to follow can lead to increased tribunal awards

Data Protection Act 2018 and UK GDPR: Legislation governing the handling of personal data, including protection of medical information and requirements for data processing and storage

Access to Medical Reports Act 1988: Legislation concerning access to and handling of medical evidence and information in employment contexts

Working Time Regulations 1998: Regulations governing statutory leave entitlements, including rules relating to annual leave and sick leave calculations

Statutory Sick Pay Regulations 1982: Regulations setting out rules regarding statutory sick pay and notification requirements for sickness absence

Company Policies: Internal workplace policies and procedures that must be considered alongside statutory requirements

Employment Contract: Individual terms and conditions of employment that may contain specific provisions regarding attendance and disciplinary procedures

Collective Agreements: Any applicable agreements between employer and trade unions or worker representatives that may affect disciplinary procedures

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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