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Disciplinary Letter For Absenteeism

Disciplinary Letter For Absenteeism Template for Singapore

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Key Requirements PROMPT example:

Disciplinary Letter For Absenteeism

"I need a Disciplinary Letter For Absenteeism for an employee who has been absent without notice for 5 days in January 2025, following two verbal warnings, and I want to include specific performance improvement targets over a 3-month period."

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Document background
A Disciplinary Letter For Absenteeism is a crucial HR document used when an employee's attendance falls below acceptable standards in Singapore. It forms part of the progressive disciplinary process required under Singapore's employment legislation and should be issued after verbal warnings have proven ineffective. The letter documents specific instances of unauthorized absences, references company policies, and outlines consequences of continued non-compliance. It must align with the Employment Act, TAFEP guidelines, and fair employment practices while providing clear expectations for improvement and potential consequences of continued absenteeism.
Suggested Sections

1. Letter Header: Company letterhead, date, employee details, reference number

2. Subject Line: Clear indication that this is a disciplinary letter for absenteeism

3. Specific Incidents: Details of absence dates and patterns

4. Policy Reference: Citation of company attendance policy and previous warnings

5. Consequences: Clear statement of disciplinary action being taken

6. Expected Improvement: Clear statement of expected future behavior

7. Signature Block: Management signature and acknowledgment section

Optional Sections

1. Previous Counseling References: Include details of prior verbal warnings if they were given

2. Performance Impact: Description of how absences affect work performance and specific projects

3. Appeal Process: Information about how to appeal the disciplinary action per company policy

Suggested Schedules

1. Attendance Record: Detailed record of employee's attendance history

2. Previous Warnings: Copies of any previous warning letters

3. Company Attendance Policy: Copy of relevant company policy sections

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions

























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Industries

Employment Act (Chapter 91): Primary legislation governing employment relationships in Singapore, covering sections on absence from work, employee rights and obligations, and termination procedures

Tripartite Guidelines on Fair Employment Practices: Guidelines ensuring fair and progressive employment practices, including non-discriminatory policies and progressive discipline procedures

TAFEP Guidelines: Specific guidelines from Tripartite Alliance for Fair and Progressive Employment Practices covering fair disciplinary procedures, documentation requirements, and communication protocols

Ministry of Manpower (MOM) Regulations: Statutory requirements for employee management, including leave entitlements and reporting requirements

Personal Data Protection Act (PDPA): Legislation governing the handling of employee personal information and documentation requirements in employment matters

Company HR Policies and Employment Contract: Internal company policies covering absenteeism, disciplinary procedures, and reporting protocols specific to the organization

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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