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Employee Letter Of Concern Template for England and Wales

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Key Requirements PROMPT example:

Employee Letter Of Concern Template

I need an Employee Letter of Concern Template to address recurring lateness issues with a sales representative, including specific instances from the past month and setting clear expectations for punctuality over a three-month improvement period starting January 2025.

Document background
The Employee Letter of Concern Template is a crucial document in the UK employment context, specifically designed for use under English and Welsh law. It serves as a formal written notification to employees regarding specific workplace concerns, whether related to performance, conduct, or attendance. This document typically follows informal discussions and precedes more serious disciplinary actions, forming an important part of the performance management process. The template ensures compliance with UK employment legislation, including the Employment Rights Act 1996 and ACAS guidelines, while providing clear documentation of concerns, expected improvements, and support measures offered.
Suggested Sections

1. Letter Header: Company letterhead, date, employee details, marked 'Private and Confidential'

2. Issue Description: Clear statement of the specific concern or problem being addressed

3. Evidence/Examples: Specific instances, dates, and details of the concerning behavior

4. Expected Standards: Clear outline of company expectations and required standards

5. Required Improvements: Specific actions needed to address the concern

6. Timeframe: Clear timeline for expected improvement

7. Support Offered: Details of any support, training, or resources being provided

Optional Sections

1. Previous Discussions: Reference to any prior verbal warnings or discussions when there have been previous informal conversations

2. Consequences: Potential outcomes if improvements are not made, used in cases of serious or repeated concerns

3. Performance Improvement Plan: Detailed plan with specific targets and measures, for performance-related concerns requiring structured improvement

Suggested Schedules

1. Company Policies: Relevant workplace policies being referenced

2. Performance Records: Relevant documentation of previous incidents or discussions

3. Meeting Notes: Records of any related meetings or discussions

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses




















Industries

Employment Rights Act 1996: Primary legislation establishing basic employment rights, requirements for fair treatment, and disciplinary procedures framework in England and Wales

ACAS Code of Practice: Statutory guidance providing practical framework for handling workplace concerns and disciplinary procedures, with significant impact on employment tribunal considerations

Equality Act 2010: Legislation ensuring fair treatment and preventing discrimination based on protected characteristics, requiring neutral and objective communication in workplace documentation

Data Protection Act 2018 and UK GDPR: Legal framework governing the handling of personal information, including requirements for record keeping and maintaining confidentiality in employment matters

Human Rights Act 1998: Legislation protecting fundamental rights including fair treatment, privacy, and right to representation in employment contexts

Company Policies: Internal organizational rules and procedures that must be aligned with any formal employee communications

Employment Contract Terms: Specific contractual obligations and terms that must be considered when addressing employee performance or conduct issues

Collective Agreements: Any existing agreements between employer and trade unions or employee representatives that may affect disciplinary procedures

Industry Regulations: Sector-specific rules and standards that may impact how employee concerns are addressed and documented

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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