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General Meeting Resolution Template for England and Wales

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Key Requirements PROMPT example:

General Meeting Resolution

"I need a General Meeting Resolution to document the shareholders' approval of our company's name change from ABC Technologies Ltd to XYZ Global Ltd, to be presented at our AGM on March 15, 2025."

Document background
General Meeting Resolutions are essential corporate documents used when companies need formal shareholder approval for significant business decisions. Under English and Welsh law, these resolutions document decisions ranging from routine matters to fundamental changes in company structure. A General Meeting Resolution must comply with the Companies Act 2006 and includes details such as the meeting date, attendance, exact resolution wording, and voting outcomes. They're particularly important for maintaining corporate governance records and may be required for regulatory compliance or future reference.
Suggested Sections

1. Meeting Details: Date, time, location of meeting and company information (name, registration number, registered office)

2. Quorum Statement: Confirmation that the meeting is properly constituted and validly called in accordance with the Companies Act 2006 and the company's articles of association

3. Resolution Text: Clear statement of the resolution(s) being passed, including type of resolution (ordinary or special) and full text

4. Voting Results: Detailed record of votes cast, including numbers for, against, and abstentions

5. Certification: Signature section confirming the resolution was duly passed, typically signed by the Chairman

Optional Sections

1. Chairman's Statement: Introductory statement providing context or background to the resolution(s), used for complex or controversial matters

2. Proxy Details: Information about proxy appointments and votes cast by proxy, required when proxies are present at the meeting

3. Dissenting Opinions: Record of any significant objections or concerns raised during the meeting, used when there is notable opposition

Suggested Schedules

1. Attendance Register: Complete list of all attendees, including shareholders, directors, and other participants, showing their capacities and shareholdings

2. Supporting Documents: Any referenced documents that form part of the resolution or provide essential context

3. Proxy Forms: Copies of valid proxy forms submitted for the meeting

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions













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Relevant Industries
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Industries

Companies Act 2006: Primary legislation governing company meetings and resolutions in England and Wales. Particularly Parts 13 and 14 (Sections 281-361) covering meeting procedures, types of resolutions, notice periods, and voting rights.

Articles of Association: Company's internal constitution document that sets out the rules for running the company, including specific requirements for general meetings and passing resolutions.

Memorandum of Association: Historical constitutional document stating the company's existence and basic structure, though less relevant since Companies Act 2006 changes.

Shareholders' Agreements: Private agreements between shareholders that may contain additional requirements or restrictions for general meetings and passing resolutions.

UK Corporate Governance Code: Set of principles and provisions for good corporate governance, particularly relevant for listed companies, including meeting and resolution requirements.

Listing Rules: Rules applicable to companies listed on the London Stock Exchange, containing additional requirements for general meetings and resolutions.

Financial Services and Markets Act 2000: Legislation relevant when the resolution involves financial services matters or regulated activities.

Companies (Model Articles) Regulations 2008: Default articles of association that apply where a company hasn't created its own articles or has gaps in its articles.

Company (Shareholders' Rights) Regulations 2009: Regulations enhancing shareholders' rights in quoted companies, including provisions about general meetings and resolutions.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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