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Intent To Quit Letter Template for England and Wales

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Key Requirements PROMPT example:

Intent To Quit Letter

I need to draft an Intent To Quit Letter for my current marketing manager position at a tech startup, providing three months' notice and offering to help with the transition process until my departure in March 2025.

Document background
An Intent To Quit Letter is a crucial document in the employment termination process under English and Welsh law. It serves as formal written confirmation of an employee's decision to end their employment relationship with their employer. The letter should be drafted in accordance with both statutory requirements and any specific terms outlined in the employment contract. It typically includes the date of submission, notice period, last working day, and may also address handover arrangements and outstanding matters. This document is essential for maintaining clear records and ensuring a professional departure process.
Suggested Sections

1. Personal Information Block: Employee's full name, position, department, employee ID, and contact details

2. Recipient Information Block: Manager's or HR representative's name, title, and company address

3. Date: Current date when the letter is written

4. Subject Line: Clear indication that this is a resignation letter

5. Notice Statement: Formal statement of intention to resign and notice period being given

6. Last Working Day: Clear statement of the final day of employment

7. Signature Block: Space for signature, printed name, and date

Optional Sections

1. Reason for Resignation: Brief explanation of departure if appropriate and willing to share

2. Handover Statement: Commitment to ensure smooth transition of responsibilities

3. Gratitude Statement: Expression of thanks for opportunities during employment

4. Future Contact: Provision of future contact details if willing to assist with queries

Suggested Schedules

1. Handover Plan: Detailed listing of current projects, responsibilities and proposed transition plan

2. Company Property Schedule: List of company assets to be returned before departure

3. Outstanding Matters Statement: Summary of remaining holiday entitlement, expenses, or other pending items

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions












Clauses












Industries

Employment Rights Act 1996: Primary legislation governing notice periods, unfair dismissal implications, and continuity of employment. Sets out statutory minimum notice periods that employees must provide to employers.

Employment Contract Terms: Specific contractual obligations including notice periods (which may exceed statutory minimums), termination clauses, and any post-employment restrictions or obligations that must be acknowledged in the resignation letter.

Working Time Regulations 1998: Legislation covering outstanding holiday entitlements and payments in lieu of unused annual leave that may need to be addressed in the resignation process.

Data Protection Act 2018 and UK GDPR: Laws governing the handling of personal information and company data during the resignation process, including requirements for returning company documents and data protection obligations.

Equality Act 2010: Legislation ensuring protection against discrimination and requiring consideration of whether the resignation is related to any discriminatory treatment that could make the resignation a constructive dismissal.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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