The Late Payment Collection Letter is a crucial tool in the debt recovery process under English and Welsh law. It is typically used when standard invoicing and reminder processes have failed to secure payment. The letter should clearly state the amount owed, reference original invoices, detail any applicable interest under the Late Payment of Commercial Debts (Interest) Act 1998, and specify a deadline for payment. It often serves as the final step before legal proceedings and must balance firmness with professionalism while maintaining compliance with regulatory requirements.
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1. Recipient Details: Full name and address of the debtor
2. Reference Information: Invoice numbers, dates, and account references
3. Debt Details: Original amount, current balance, and payment history
4. Payment Demand: Clear statement of amount due and payment deadline
5. Consequences: Statement of next steps if payment isn't received
1. Interest Calculation: Breakdown of statutory interest applied, used when claiming interest
2. Payment Plan Option: Offered when willing to accept installment payments
3. Previous Communications: Reference to prior contact, used in follow-up letters
1. Copy of Original Invoice: Proof of original debt
2. Statement of Account: Detailed breakdown of transactions and balance
3. Payment Instructions: Banking details and payment methods accepted
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