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Medical Records Request Letter From Attorney Template for England and Wales

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Key Requirements PROMPT example:

Medical Records Request Letter From Attorney

"I need a Medical Records Request Letter From Attorney to obtain my client's complete medical history from St. Mary's Hospital for the period January 2022 to March 2025, specifically focusing on orthopedic treatments following a workplace accident."

Document background
The Medical Records Request Letter From Attorney is a crucial document used in the English and Welsh legal system when legal representatives need to obtain medical records for various purposes, such as personal injury claims, medical negligence cases, or insurance disputes. The letter must carefully balance patient privacy rights under the Data Protection Act 2018 and UK GDPR with the legitimate needs of legal proceedings. It should clearly establish the attorney's authority to request the records, specify the scope of records needed, and include all necessary patient authorizations. The document plays a vital role in ensuring proper legal access to medical information while maintaining patient confidentiality and compliance with healthcare privacy regulations.
Suggested Sections

1. Recipient Details: Full name and address of the healthcare provider/medical records department

2. Patient Information: Full name, date of birth, NHS number, and current address of the patient

3. Legal Authority: Statement of authority to request records (e.g., client authorization, power of attorney)

4. Records Specification: Specific records requested, including date ranges and types of records

5. Purpose Statement: Clear statement of the legal purpose for requesting records

Optional Sections

1. Urgency Statement: Include when there are time constraints or deadlines for imminent court proceedings or urgent medical decisions

2. Cost Agreement: Statement regarding payment of copying fees when requesting party agrees to pay reasonable copying charges

3. Special Instructions: Any specific format or delivery requirements when records need to be provided in specific format or through secure channels

Suggested Schedules

1. Patient Authorization Form: Signed consent form from patient authorizing release of records

2. Power of Attorney Documentation: If requesting on behalf of patient lacking capacity

3. Court Order: If records are being requested under court order

4. Proof of Identity: Copy of requesting attorney's ID and professional credentials

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions















Clauses















Relevant Industries
Relevant Teams
Relevant Roles
Industries

Data Protection Act 2018: UK's primary data protection legislation that implements GDPR requirements, sets out rules for processing personal data, and defines special category data including health information

UK General Data Protection Regulation: Post-Brexit regulation governing personal data processing, establishing legal bases for processing, and defining data subject rights in the UK

Access to Health Records Act 1990: Legislation specifically governing access to deceased patients' medical records and establishing rights of access

Medical Reports Act 1988: Law relating to medical reports for employment or insurance purposes, setting out patient rights regarding these reports

Common Law Duty of Confidentiality: Professional legal obligation requiring healthcare providers to maintain patient confidentiality and obtain consent for disclosure

BMA and GMC Professional Guidelines: Professional body guidelines from British Medical Association and General Medical Council regarding medical records access and confidentiality

Mental Capacity Act 2005: Legislation relevant to requesting records for patients lacking capacity, providing guidelines for acting in best interests

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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