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New Hire Tax Forms for the United Kingdom

New Hire Tax Forms Template for England and Wales

New Hire Tax Forms are mandatory documentation required under English and Welsh law for all new employees entering employment. These forms facilitate proper tax collection and ensure compliance with HMRC regulations. They include essential information about the employee's tax status, previous employment, and personal details necessary for PAYE (Pay As You Earn) administration. The forms must comply with current UK tax legislation and data protection requirements.

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New Hire Tax Forms

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What is a New Hire Tax Forms?

New Hire Tax Forms are essential documentation required at the commencement of any employment relationship in England and Wales. These forms ensure proper tax administration and compliance with HMRC requirements. They must be completed when an individual starts new employment, whether they're starting their first job, changing employers, or taking on an additional role. The forms collect crucial information about the employee's tax status, including their tax code, National Insurance number, student loan status, and previous employment details within the current tax year. This information enables employers to correctly operate PAYE and ensure appropriate tax deductions.

What sections should be included in a New Hire Tax Forms?

1. Personal Information: Employee's basic details including full name, date of birth, address, contact information and gender

2. National Insurance Information: National Insurance number verification and NI category declaration

3. Employment Status: Declaration of employment status, start date, and job title

4. Tax Code Declaration: Previous employer's tax code or new starter declaration including Statement A, B, or C selection

5. Student Loan Status: Declaration of student loan and postgraduate loan repayment obligations

6. Bank Details: Banking information for salary payments

What sections are optional to include in a New Hire Tax Forms?

1. P45 Information: Section for entering details from previous employer's P45 including previous earnings and tax paid in current tax year

2. Scottish/Welsh Tax Rate Declaration: Additional tax information required for employees who are Scottish or Welsh taxpayers

3. Multiple Employment Declaration: Details of other current employment if the employee has more than one job

What schedules should be included in a New Hire Tax Forms?

1. Schedule A - Right to Work Documentation: Checklist and copies of documents proving right to work in the UK

2. Schedule B - Previous Employment Income Details: Detailed breakdown of earnings and tax paid in current tax year from previous employment

3. Schedule C - Benefits and Expenses Declaration: Declaration of any benefits, expenses, or company car details from previous employment in current tax year

4. Schedule D - Data Protection Notice: Information about how personal and tax data will be processed and shared with HMRC

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Document Type

Employment Form

Cost

Free to use
Relevant legal definitions

























Clauses


















Industries

Income Tax Act 2007: Primary legislation governing income tax in the UK, establishing the framework for taxation of employment income

Taxes Management Act 1970: Foundational legislation setting out tax administration and management procedures in the UK

Finance Act (Current): Annual legislation updating tax rates, thresholds, and introducing new tax measures

Employment Rights Act 1996: Legislation defining employment rights and responsibilities, including aspects related to pay and documentation

Data Protection Act 2018: UK law governing how personal information must be handled and protected, crucial for employee data collection

UK GDPR: Post-Brexit data protection regulation defining how personal data must be processed and protected

PAYE Regulations: Rules governing the Pay As You Earn system for collecting income tax and national insurance from employees

National Insurance Contributions Regulations: Rules governing the collection and management of National Insurance contributions from employees

HMRC Starter Checklist Requirements: Specific requirements for new employees without a P45, replacing the older P46 form

IR35 Rules: Legislation regarding off-payroll working rules and employment status determination

Student Loan Repayment Legislation: Rules governing the collection and management of student loan repayments through payroll

Regional Tax Considerations: Specific requirements for Scottish and Welsh tax rates if applicable to the employee's residence

Right to Work Requirements: Immigration and work eligibility verification requirements for new employees

P45 Processing Requirements: Procedures for handling and processing P45 forms from previous employment

National Insurance Number Verification: Requirements for verifying and recording an employee's National Insurance number

Tax Code Requirements: Rules and procedures for implementing and updating employee tax codes

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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