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Payment Request Letter To Government Office for the United Kingdom

Payment Request Letter To Government Office Template for England and Wales

A Payment Request Letter to Government Office is a formal document used in England and Wales to request payment from government departments for goods or services provided. The document follows specific public sector payment protocols and must comply with relevant legislation including the Late Payment of Commercial Debts (Interest) Act 1998 and Public Contracts Regulations 2015. It serves as an official record of payment request and may be used in subsequent correspondence or legal proceedings if payment issues arise.

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Payment Request Letter To Government Office

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What is a Payment Request Letter To Government Office?

A Payment Request Letter to Government Office is essential when seeking payment from government departments in England and Wales. This document type is commonly used when standard invoice payment terms have not been met, or when additional formal request for payment is required. The letter should reference relevant contract numbers, purchase orders, and previous correspondence, while adhering to public sector payment protocols. It serves as both a payment chase document and a formal record of the request, potentially important if escalation becomes necessary. The document must be structured to comply with government department requirements and relevant legislation, including the Public Contracts Regulations 2015.

What sections should be included in a Payment Request Letter To Government Office?

1. Sender Details: Full contact information and reference numbers of the sending organization

2. Recipient Details: Specific government department, address, and relevant contact person details

3. Payment Reference: Contract/PO numbers, invoice numbers, and any other relevant reference information

4. Payment Amount: Clear statement of amount due, including any VAT breakdown

5. Payment Due Date: Clear statement of when payment was/is due

6. Request Statement: Clear and formal statement requesting payment

What sections are optional to include in a Payment Request Letter To Government Office?

1. Late Payment Interest: Section detailing statutory interest calculations on overdue payments, relevant when payment is past due

2. Payment History: Summary of previous correspondence or payments, useful for follow-up requests or disputed payments

3. Supporting Documentation Reference: Section referencing enclosed supporting documents when additional proof is required

What schedules should be included in a Payment Request Letter To Government Office?

1. Original Invoice: Copy of the unpaid invoice(s) being referenced in the payment request

2. Contract Reference Documentation: Relevant excerpts from the contract regarding payment terms

3. Delivery Confirmation: Documentation proving delivery or service completion where relevant

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Document Type

Service Letter

Cost

Free to use
Relevant legal definitions















Clauses















Industries

Late Payment of Commercial Debts (Interest) Act 1998: Primary legislation governing payment terms and statutory interest on late payments in commercial transactions, including specific provisions for government contracts

Public Contracts Regulations 2015: Regulations setting out public procurement processes, including mandatory 30-day payment terms for public sector contracts and payment timeframes

Freedom of Information Act 2000: Legislation requiring consideration that correspondence with government bodies may be subject to FOI requests, affecting how sensitive commercial information should be handled

Government Prompt Payment Code: Voluntary code followed by government departments committing to paying 95% of invoices within 30 days and setting standards for payment practices

Small Business, Enterprise and Employment Act 2015: Legislation containing provisions about public sector payment practices and requirements for payment performance reporting

Public Sector Payment Policy: Government guidelines outlining standard payment procedures and specific departmental requirements for processing payments

Data Protection Act 2018: Legislation governing the handling of personal data in correspondence and documentation with government bodies

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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