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Privacy Notice Template for England and Wales

A Privacy Notice is a legal document required under UK GDPR and the Data Protection Act 2018 that explains how an organization collects, uses, stores, and protects personal data. For organizations operating in England and Wales, this document must comply with UK data protection legislation and ICO guidelines, detailing the organization's data processing activities, legal bases for processing, and individuals' rights regarding their personal data.

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What is a Privacy Notice?

The Privacy Notice serves as a fundamental transparency tool required by UK data protection law. It is essential for any organization processing personal data in England and Wales to maintain a clear and comprehensive Privacy Notice that complies with the UK GDPR and Data Protection Act 2018. This document should be provided to data subjects at the point of data collection and should be easily accessible. The Privacy Notice must explain what personal data is collected, why it's collected, how it's used, who it's shared with, and how individuals can exercise their data protection rights.

What sections should be included in a Privacy Notice?

1. Introduction: Overview of the organization and scope of the privacy notice

2. Information We Collect: Categories of personal data collected and processing purposes

3. Legal Basis for Processing: Legal grounds under GDPR for processing personal data

4. Data Sharing: Third parties with whom data is shared and purposes

5. Data Security: Measures taken to protect personal data

6. Your Rights: Individual rights under data protection law

7. Contact Information: How to contact the organization and DPO if applicable

What sections are optional to include in a Privacy Notice?

1. International Transfers: Required when personal data is transferred outside the UK. Details safeguards and mechanisms used for international data transfers.

2. Automated Decision Making: Required when automated decision-making or profiling is used. Details the logic involved and significance of automated processing.

3. Cookie Policy: Required for websites using cookies. Details types of cookies used, their purposes, and how users can control them.

What schedules should be included in a Privacy Notice?

1. Cookie List: Detailed list of all cookies used by the website, including their purposes, duration, and type

2. Data Retention Schedule: Specific retention periods for different categories of personal data processed by the organization

3. Processing Activities Register: Comprehensive list of all data processing activities, including purposes, categories of data, and legal bases

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

Jurisdiction

England and Wales

Document Type

Privacy Policy

Cost

Free to use

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