The Security Deposit Demand Letter is a critical document in the English and Welsh residential letting process, typically issued at the end of a tenancy when the landlord identifies issues requiring deductions from the tenant's deposit. It must be drafted in accordance with current housing legislation, including the Housing Act 2004 and Tenant Fees Act 2019. The letter should clearly state the reasons for deposit deductions, provide detailed calculations, and reference any supporting evidence. This document often serves as the first formal step in resolving deposit disputes and may be required if the matter proceeds to alternative dispute resolution or court proceedings.
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1. Sender's Details: Full name, address, and contact information of the landlord/agent
2. Recipient's Details: Full name and address of the tenant
3. Property Details: Address of the rental property
4. Deposit Amount: Original deposit amount and protected amount
5. Reason for Deduction: Detailed explanation of claimed deductions
6. Payment Request: Specific amount requested and payment deadline
1. Reference to Deposit Protection Scheme: Details of the scheme protecting the deposit - include when deposit is protected in a government-approved scheme
2. Evidence Reference: List of supporting documentation - include when additional evidence supports the claim
3. Alternative Dispute Resolution: Information about dispute resolution options - include when offering ADR as an alternative to court proceedings
1. Inventory Check-out Report: Detailed report comparing property condition at start and end of tenancy
2. Photographic Evidence: Photos documenting damage or issues
3. Invoices/Quotes: Supporting documentation for claimed costs
4. Tenancy Agreement Extract: Relevant clauses from the tenancy agreement
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