The Absenteeism Termination Letter is a crucial document used in Hong Kong employment contexts when an employer needs to formally terminate an employee's contract due to unauthorized absences or patterns of excessive absenteeism. This document must comply with the Hong Kong Employment Ordinance (Cap. 57) and related employment legislation, ensuring proper documentation of the grounds for termination. It should detail the history of absences, reference any previous warnings or counseling sessions, and clearly state the termination terms. The letter serves both as a formal communication tool and a legal document that may be required in potential employment disputes or Labour Tribunal proceedings. It's essential to maintain proper records and follow strict procedural requirements when issuing this type of termination notice in Hong Kong.
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1. Letter Header: Company letterhead, date, reference number, and delivery method (e.g., registered mail/hand delivery)
2. Recipient Details: Employee's full name, position, and address
3. Subject Line: Clear indication that this is a termination of employment letter
4. Absence Record Statement: Detailed account of unauthorized absences or pattern of absenteeism, including specific dates
5. Previous Communications: Reference to prior warnings, counseling sessions, or improvement notices
6. Termination Statement: Clear statement of employment termination, citing relevant clause from employment contract and/or Employment Ordinance
7. Final Payment Information: Overview of final payment, including salary, unused annual leave, and other entitlements
8. Company Property: Request for return of company property and access cards
9. Closing: Signature block with name and position of authorized person
1. Medical Certificate Reference: Include when termination involves disputed or insufficient medical certificates
2. Performance History: Include when absenteeism is part of broader performance issues
3. Garden Leave: Include when employee is placed on garden leave during notice period
4. Non-Compete Reminder: Include when employee is bound by post-employment restrictions
5. Appeal Process: Include when company policy allows for internal appeal of termination decision
6. References: Include when company agrees to provide references despite termination
1. Absence Record: Detailed log of unauthorized absences with dates and durations
2. Warning Letters: Copies of previous warning letters or improvement notices
3. Final Payment Calculation: Detailed breakdown of final payment including all entitlements and deductions
4. Company Property Checklist: List of company items to be returned before final clearance
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Transportation
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Media and Entertainment
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Relevant Teams
Human Resources
Legal
Operations
Administration
Compliance
Employee Relations
Management
Department Leadership
Relevant Roles
HR Manager
HR Director
HR Officer
Department Head
Line Manager
Operations Manager
General Manager
Legal Counsel
HR Business Partner
Employee Relations Manager
Compliance Officer
Administrative Manager
Regional Manager
Branch Manager
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