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Academic Software License Template for Hong Kong

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Key Requirements PROMPT example:

Academic Software License

"I need an Academic Software License for a machine learning algorithm developed by our university's computer science department, which will be distributed to other academic institutions for research purposes only, with mandatory citation requirements and no commercial use permitted."

What is a Academic Software License?

The Academic Software License is designed for use when academic institutions or researchers in Hong Kong need to distribute software for educational and research purposes. This document type is particularly relevant when research groups or universities have developed software tools that they wish to make available to other academic users while maintaining appropriate controls and protections. The agreement incorporates specific provisions required under Hong Kong law, including compliance with the Copyright Ordinance and Personal Data (Privacy) Ordinance where applicable. It is structured to balance the open nature of academic collaboration with necessary legal protections, including clear terms for attribution, usage limitations, and liability disclaimers. This document type is essential for protecting intellectual property while promoting academic collaboration and knowledge sharing.

What sections should be included in a Academic Software License?

1. Parties: Identifies the licensor (academic institution) and licensee, including their legal status and addresses

2. Background: Explains the context of the software, its academic development, and the purpose of the license

3. Definitions: Defines key terms including Software, Academic Use, Intellectual Property Rights, and other relevant terms

4. Grant of License: Specifies the scope, nature (non-exclusive), and purpose of the license granted

5. Academic Use Restrictions: Defines permitted academic uses and explicit restrictions on commercial use

6. Intellectual Property Rights: Confirms ownership of IP rights and protection of the licensor's rights

7. User Obligations: Sets out responsibilities of users including citation requirements and maintaining copyright notices

8. Term and Termination: Specifies duration of the license and circumstances for termination

9. Disclaimer and Limitation of Liability: Limits licensor's liability and provides warranties disclaimer

10. Governing Law and Jurisdiction: Specifies Hong Kong law governance and jurisdiction for disputes

What sections are optional to include in a Academic Software License?

1. Data Protection: Required if the software processes personal data or requires user registration

2. Export Control: Needed if the software contains encryption or other controlled technology

3. Modification Rights: Include if allowing users to modify or create derivative works

4. Publication Rights: Include if specifying rights to publish research results using the software

5. Support and Updates: Optional section detailing any technical support or update provisions

6. Third Party Software: Required if the software incorporates third-party components or dependencies

What schedules should be included in a Academic Software License?

1. Schedule 1 - Software Description: Detailed description of the software, including version number and components

2. Schedule 2 - Technical Requirements: System requirements and technical specifications for using the software

3. Schedule 3 - Acceptable Use Policy: Detailed guidelines for acceptable academic use

4. Appendix A - Citation Requirements: Specific format for academic citations when using the software in research

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























Clauses

























Relevant Industries

Higher Education

Research & Development

Academic Publishing

Educational Technology

Scientific Research

Biotechnology

Computer Science

Engineering

Healthcare Research

Environmental Science

Relevant Teams

Legal

Research & Development

Academic Affairs

Intellectual Property

Software Development

Technology Transfer

Compliance

Information Technology

Academic Administration

Relevant Roles

Research Director

University Legal Counsel

Head of Research

Chief Technology Officer

Intellectual Property Manager

Research Professor

Software Development Lead

Academic Department Head

Research Program Manager

Technology Transfer Officer

University Administrator

Legal Compliance Officer

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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