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Authorization Letter For Medical Records for Hong Kong

Authorization Letter For Medical Records Template for Hong Kong

An Authorization Letter for Medical Records is a formal document used in Hong Kong that grants permission for the release and transfer of an individual's medical records from one party to another. The document must comply with Hong Kong's Personal Data (Privacy) Ordinance and healthcare regulations, particularly regarding the handling of sensitive medical information. It includes specific details about the patient, the requesting party, the scope of records to be released, and the duration of the authorization. The letter serves as a legal safeguard for healthcare providers and ensures patient privacy rights are protected while facilitating necessary information sharing.

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Authorization Letter For Medical Records

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What is a Authorization Letter For Medical Records?

An Authorization Letter For Medical Records is a crucial document in Hong Kong's healthcare system, used when medical records need to be transferred between different parties while maintaining compliance with local privacy laws and healthcare regulations. This document becomes necessary in various situations, such as changing healthcare providers, insurance claims, legal proceedings, or seeking second medical opinions. The letter must explicitly state the scope of authorization, including which records can be released, to whom, and for what duration. It must comply with Hong Kong's Personal Data (Privacy) Ordinance and the Hospital Authority Ordinance, among other relevant regulations. The document serves as a protection mechanism for both healthcare providers and patients, ensuring that sensitive medical information is only released with proper authorization and for legitimate purposes.

What sections should be included in a Authorization Letter For Medical Records?

1. Date and Place: Current date and location of signing

2. Recipient Healthcare Provider Details: Full name and address of the healthcare provider/facility holding the records

3. Patient Information: Complete identification details of the patient including full name, HKID number, date of birth, and contact information

4. Authorizing Party Declaration: Clear statement of who is authorizing the release (patient or legal representative)

5. Scope of Authorization: Specific description of what medical records are being authorized for release, including date ranges

6. Recipient Information: Details of who is authorized to receive the records

7. Purpose of Disclosure: Clear statement of why the records are being requested

8. Duration of Authorization: Validity period of the authorization

9. Signature Block: Space for signature, date, and printed name of the authorizing party

What sections are optional to include in a Authorization Letter For Medical Records?

1. Legal Representative Information: Required when someone other than the patient is authorizing the release, including their relationship to the patient and basis of authority

2. Witness Section: Used when additional verification of signature is required or when the authorizing party cannot sign

3. Urgency Declaration: When records are needed urgently, specifying the timeframe and reason for urgency

4. Specific Restrictions: Any limitations or specific exclusions from the authorization

5. Revocation Rights: Statement explaining how and when the authorization can be revoked

6. Foreign Use Declaration: Required when records will be used outside Hong Kong

What schedules should be included in a Authorization Letter For Medical Records?

1. Schedule A: Specific Records List: Detailed list of specific medical records being requested, including dates and types of records

2. Schedule B: Healthcare Providers List: List of all healthcare providers/facilities from whom records are being requested, if multiple

3. Schedule C: Authorized Recipients List: List of all authorized recipients if multiple parties are to receive the records

4. Schedule D: Identity Verification Documents: Copies of HKID/passport and any relevant legal documents proving authority to request records

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Hong Kong

Cost

Free to use
Relevant legal definitions




















Clauses




















Relevant Industries

Healthcare

Insurance

Legal Services

Medical Research

Corporate Health Management

Occupational Health

Educational Institutions

Government Healthcare Services

Pharmaceutical Industry

Relevant Teams

Legal

Compliance

Medical Records

Patient Services

Administrative Services

Risk Management

Healthcare Operations

Insurance Claims Processing

Data Privacy

Clinical Research

Relevant Roles

Medical Records Officer

Healthcare Administrator

Compliance Officer

Legal Counsel

Insurance Claims Manager

Medical Secretary

Hospital Administrator

Privacy Officer

Healthcare Facility Manager

Patient Services Coordinator

Medical Office Manager

Clinical Research Coordinator

Human Resources Manager

Occupational Health Manager

Risk Management Officer

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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