The Commercial Invoice Word template is a crucial document used in business transactions under Hong Kong jurisdiction, serving as both a payment demand and a primary customs declaration document. This document is essential for recording sales transactions, facilitating customs clearance, and maintaining proper business records as required by Hong Kong law. It includes comprehensive information about the seller, buyer, goods or services, pricing, payment terms, and delivery details, making it suitable for both domestic and international trade. The template ensures compliance with Hong Kong's Business Registration Ordinance, Trade Descriptions Ordinance, and other relevant regulations while maintaining the flexibility to accommodate various business needs and international trade requirements.
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1. Seller Information: Complete business details including registered name, address, BR number, and contact information of the selling party
2. Buyer Information: Complete details of the purchasing party including name, address, and contact information
3. Invoice Details: Invoice number, date of issue, and any reference numbers
4. Product/Service Details: Itemized list of goods/services with descriptions, quantities, and unit prices
5. Pricing Information: Subtotal, applicable taxes, discounts, and total amount payable
6. Payment Terms: Payment due date and accepted payment methods
7. Currency Information: Specified currency and exchange rate if applicable
1. Shipping Information: Include when goods are being shipped: delivery terms, shipping method, tracking details
2. Export Details: For international sales: HS codes, country of origin, export declarations
3. Special Instructions: Any specific handling, storage, or delivery instructions
4. Purchase Order Reference: When invoice is tied to a specific purchase order
5. Bank Details: For wire transfers or international payments
6. Tax Information: Detailed breakdown of various taxes, duties, or levies
7. Authorized Signature: When formal signature is required for customs or company policy
1. Detailed Product Specifications: Technical details or specifications of products when extensive
2. Packing List: Detailed breakdown of items packed for shipment
3. Certificate of Origin: When required for customs purposes
4. Quality Certificates: When specific quality standards need to be documented
5. Insurance Certificates: When shipment includes insurance coverage
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Import/Export
Wholesale Trade
E-commerce
Electronics
Textiles
Consumer Goods
Food and Beverage
Logistics and Supply Chain
Professional Services
International Trade
Financial Services
Relevant Teams
Finance
Accounts Receivable
Sales
Export
Documentation
Accounting
Business Development
Supply Chain
Procurement
Shipping
Compliance
Credit Control
Commercial Operations
Relevant Roles
Finance Manager
Accounts Receivable Clerk
Sales Manager
Export Coordinator
Trade Documentation Specialist
Accounting Manager
Business Development Manager
Supply Chain Manager
Procurement Officer
Shipping Coordinator
Customs Compliance Officer
Credit Controller
Commercial Operations Manager
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