The Consent Form To Share Information is a crucial document required under Hong Kong's data protection regime, particularly the Personal Data (Privacy) Ordinance (Cap. 486). This document is essential when organizations need to share personal data with third parties and must obtain explicit consent from the data subject. It is commonly used in situations involving cross-departmental data sharing, outsourcing to service providers, or transferring information between different entities. The form must clearly articulate the scope of sharing, intended use, and recipients of the information while incorporating specific requirements under Hong Kong law. This document type has become increasingly important with the growing emphasis on data protection and privacy rights in Hong Kong's business environment.
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1. Parties: Identification of the data subject (person giving consent) and the organization(s) collecting/handling the data
2. Background: Brief context explaining why the information sharing is necessary and its intended purpose
3. Definitions: Clear definitions of key terms used in the form, including types of personal data, processing activities, and relevant parties
4. Purpose of Information Sharing: Detailed explanation of why the information is being collected and shared, and how it will be used
5. Scope of Consent: Specific details about what information will be shared and with whom
6. Duration of Consent: Time period for which the consent remains valid
7. Rights of the Data Subject: Explanation of the individual's rights regarding their data, including right to withdraw consent
8. Data Protection Measures: Overview of how the shared information will be protected
9. Declaration and Signature: Formal statement of consent and space for signature/date
1. Third Party Recipients: Additional section when information will be shared with multiple third parties
2. International Transfer: Required when personal data will be transferred outside of Hong Kong
3. Special Categories of Data: Additional provisions for sensitive personal data like health information or financial records
4. Emergency Contact Consent: When emergency contact information is included in shared data
5. Digital/Electronic Consent Provisions: Required when consent will be captured electronically
6. Withdrawal Procedure: Detailed process for withdrawing consent if more complex than standard procedure
1. Schedule 1: Types of Personal Data: Detailed list of all personal data types to be shared
2. Schedule 2: Authorized Recipients: List of all organizations and parties authorized to receive the information
3. Schedule 3: Processing Activities: Detailed description of how the shared information will be processed and used
4. Appendix A: Privacy Policy: Organization's privacy policy or relevant excerpts
5. Appendix B: Data Security Standards: Technical and organizational measures for data protection
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Relevant Industries
Healthcare
Financial Services
Education
Insurance
Technology
Professional Services
Retail
Telecommunications
Human Resources
Real Estate
Relevant Teams
Legal
Compliance
Human Resources
Information Technology
Data Protection
Risk Management
Operations
Customer Service
Information Security
Privacy
Relevant Roles
Privacy Officer
Data Protection Officer
Compliance Manager
Legal Counsel
HR Manager
Information Security Officer
Risk Manager
Operations Manager
Customer Service Manager
IT Director
Chief Information Officer
Chief Privacy Officer
Chief Compliance Officer
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