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Defamation Letter

Defamation Letter Template for Hong Kong

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Key Requirements PROMPT example:

Defamation Letter

"I need a Defamation Letter addressing false statements made about my technology company on social media by a former employee on March 15, 2025, demanding immediate retraction and a public apology."

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Document background
The Defamation Letter is a crucial legal instrument in Hong Kong's legal framework, used when an individual or organization needs to formally address damaging false statements affecting their reputation. This document serves as the initial step in potential defamation proceedings, typically sent before commencing formal legal action. It must comply with Hong Kong's Defamation Ordinance (Cap. 21) and related common law principles, carefully outlining the defamatory statements, their publication context, resulting damages, and specific demands for remedy. The letter should be drafted with precision, as it may later serve as evidence in court proceedings and can influence the assessment of damages or costs. It's particularly important in Hong Kong's business-centric environment, where reputation can significantly impact commercial relationships and professional standing.
Suggested Sections

1. Sender and Recipient Details: Full names and addresses of both parties, including the date and reference number

2. Subject Line: Clear indication that this is a formal defamation complaint

3. Identification of Defamatory Statement: Precise details of when, where, and how the defamatory statement was made or published

4. Legal Basis: Citation of relevant laws and explanation of why the statement is defamatory

5. Impact and Damages: Description of harm caused to reputation, business, or personal life

6. Demands: Clear statement of required remedial actions (retraction, apology, damages, etc.)

7. Deadline for Response: Specific timeframe for the recipient to respond

8. Legal Consequences: Warning of potential legal action if demands are not met

Optional Sections

1. Previous Correspondence: Reference to any previous attempts to resolve the matter, used when there has been prior communication

2. Third Party Recipients: List of other parties to whom the defamatory statement was communicated, included when there's evidence of wider dissemination

3. Financial Losses: Detailed breakdown of specific financial losses, included when quantifiable damages can be demonstrated

4. Without Prejudice Save as to Costs: Legal protection clause, used when including settlement proposals

5. Undertakings Required: Specific promises required from the recipient to prevent future defamation, included when there's risk of repeated behavior

Suggested Schedules

1. Evidence of Defamatory Statement: Copies of publications, screenshots, transcripts, or other proof of the defamatory content

2. Witness Statements: Statements from individuals who witnessed the defamation or its impacts

3. Evidence of Damages: Documentation of financial losses, canceled contracts, or other tangible impacts

4. Timeline of Events: Chronological listing of relevant events and communications

5. Expert Opinion: Professional assessments of reputational damage or financial impact, if obtained

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




























Clauses




















Relevant Industries

Media and Entertainment

Professional Services

Healthcare

Education

Financial Services

Retail and Consumer

Technology

Hospitality

Non-Profit Organizations

Real Estate

Legal Services

Public Relations

Social Media and Digital Platforms

Politics and Public Affairs

Relevant Teams

Legal

Public Relations

Corporate Communications

Human Resources

Marketing

Compliance

Risk Management

Media Relations

Executive Management

Corporate Affairs

Brand Management

Relevant Roles

Chief Executive Officer

Managing Director

Public Relations Manager

Corporate Communications Director

Legal Counsel

Compliance Officer

Human Resources Director

Brand Manager

Marketing Director

Social Media Manager

Reputation Manager

Crisis Communications Manager

Media Relations Officer

Board Member

Company Secretary

Risk Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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