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Defamation Letter Template for Singapore

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Defamation Letter

"Need a Defamation Letter to address false statements made about my tech company on social media platform X by a competitor on March 15, 2025, demanding immediate retraction and public apology within 7 days."

What is a Defamation Letter?

A Defamation Letter is a crucial legal instrument in Singapore's legal framework for addressing reputational damage. It serves as the initial formal step in seeking redress for defamatory statements, whether published traditionally or online. The document should be used when false statements have caused demonstrable harm to reputation, requiring immediate intervention. The letter must comply with Singapore's Defamation Act and Protection from Harassment Act, clearly identifying the defamatory content, demonstrating its impact, and specifying required remedial actions. It's particularly important in Singapore's context, where reputation and business integrity carry significant weight in commercial and social spheres.

What sections should be included in a Defamation Letter?

1. Recipient Details: Full name and address of the person/entity alleged to have made defamatory statements

2. Statement of Defamatory Content: Clear identification of the defamatory statements, including when and where they were made

3. Impact Statement: Description of harm caused to reputation or business

4. Demands: Clear list of required actions (retraction, apology, removal of content, etc.)

5. Deadline: Specific timeframe for compliance with demands

What sections are optional to include in a Defamation Letter?

1. Legal Precedents: Reference to relevant case law, used when strengthening the legal basis of claims

2. Evidence Reference: List of supporting evidence, used when substantial proof exists

3. Prior Communications: Reference to previous attempts to resolve the matter, used when applicable

What schedules should be included in a Defamation Letter?

1. Evidence Bundle: Copies of defamatory content, screenshots, publications

2. Damage Documentation: Evidence of financial or reputational damage

3. Draft Apology: Proposed wording for public apology if required

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions












Clauses












Industries

Defamation Act (Chapter 75): Primary legislation governing defamation in Singapore that covers both libel and slander, defines defamatory statements, outlines available remedies, and establishes defenses

Protection from Harassment Act (POHA): Secondary legislation providing additional protection against harassment and false statements, including specific provisions for online defamation

Common Law Principles: Fundamental legal principles including requirements for reputation damage, publication requirement, and identification of plaintiff

Defense of Justification: Legal defense based on proving the truth of the allegedly defamatory statement

Defense of Fair Comment: Legal defense for statements that are honest expressions of opinion on matters of public interest

Defense of Absolute Privilege: Legal defense for statements made in certain privileged contexts such as parliamentary proceedings

Defense of Qualified Privilege: Legal defense for statements made in situations where the maker has a legal, moral or social duty to make them

Defense of Innocent Dissemination: Legal defense available to parties who unknowingly distribute defamatory material

Lee Hsien Loong v Roy Ngerng (2014): Landmark case law providing precedent for defamation proceedings in Singapore

J Y Rentals v Ocbc Capital (2020): Recent case law providing updated interpretation of defamation principles in Singapore

Limitation Period: Legal time limit of 3 years from date of publication to initiate defamation proceedings

Jurisdiction Considerations: Legal principles governing cross-border defamation cases and jurisdictional authority

Evidence Requirements: Legal standards for proving defamation claims including damage to reputation and publication evidence

Online Defamation Specifics: Special considerations and provisions for defamation occurring in digital and social media contexts

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