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A Defamation Warning Letter is typically used as the first formal step in addressing defamatory statements under Singapore's legal framework. This document should be used when false statements have been made that damage reputation and before initiating formal legal proceedings. The letter outlines the specific defamatory content, demonstrates how it has caused harm, and demands specific remedial actions. It serves both as a formal warning and as documentation of attempts to resolve the matter before litigation. Under Singapore law, which has some of the strictest defamation regulations globally, this document must carefully outline the elements of defamation while adhering to the requirements of the Defamation Act and related legislation.

1. Recipient Details: Full name and address of the person/entity accused of defamation

2. Statement of Defamatory Content: Clear identification of the defamatory statements, including dates, medium, and context

3. Legal Basis: Citation of relevant laws (Defamation Act, POHA) and explanation of how the statements constitute defamation

4. Damage Caused: Description of actual or potential damage to reputation

5. Demands: Clear list of actions required from the recipient (retraction, apology, removal of content, etc.)

6. Deadline: Specific timeframe for compliance with demands

7. Legal Consequences: Statement of intended legal action if demands are not met