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The Employment Confirmation Letter is a crucial document in Hong Kong's employment landscape, typically issued either after an employee successfully completes their probation period or when an organization needs to formalize an existing employment relationship. It serves as an official record of employment status and terms, incorporating requirements under the Hong Kong Employment Ordinance and other relevant employment legislation. The letter should include essential information such as position, salary, benefits, working hours, and leave entitlements, while ensuring compliance with local employment laws. This document is particularly important as it provides both parties with clear written confirmation of employment terms and can serve as a reference point for future employment-related matters.

1. Company Letterhead: Official company letterhead including company name, address, and contact details

2. Date: Date of the confirmation letter

3. Employee Details: Full name and address of the employee

4. Confirmation Statement: Clear statement confirming the employment and reference to any probation completion if applicable

5. Position and Department: Job title, department, and reporting relationship

6. Employment Start Date: Confirmation of the original start date and continuous employment period

7. Salary and Benefits: Current salary, payment schedule, and basic benefits package

8. Working Hours: Standard working hours, days, and location

9. Leave Entitlement: Annual leave, sick leave, and other statutory leave entitlements

10. Notice Period: Required notice period for termination by either party

11. Closing Statement: Congratulatory note and contact point for queries

12. Signature Block: Space for employer's signature, name, and title