The Employment Confirmation Letter After Probation is a crucial document in Hong Kong's employment framework, typically issued at the end of a successful probationary period. It is required when an employee has satisfactorily completed their probation period and the employer wishes to confirm their permanent employment status. The document should comply with Hong Kong's Employment Ordinance (Cap. 57) and related employment legislation, clearly stating the effective date of confirmation, any changes to employment terms, and confirmation of benefits and entitlements. This letter forms part of the employee's permanent employment record and serves as an addendum to their original employment contract, providing legal protection for both parties.
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1. Letter Header and Date: Company letterhead, date, and reference number if applicable
2. Employee Details: Full name and position of the employee
3. Confirmation Statement: Clear statement confirming successful completion of probation period and confirmation of permanent employment
4. Effective Date: Specific date from which the confirmation of employment is effective
5. Terms and Conditions: Reference to the continuation of existing employment terms or specification of any changes
6. Salary and Benefits: Confirmation of current salary and any adjustments or additional benefits that take effect after probation
7. Acknowledgment: Space for both employer and employee signatures to acknowledge the confirmation
1. Performance Recognition: Optional section commending the employee's performance during probation, used when wanting to provide positive feedback
2. Revised Responsibilities: Used when the confirmation comes with changes to job duties or scope
3. Reporting Structure: Include when there are changes to reporting lines post-probation
4. Special Arrangements: Any special terms or arrangements specific to the employee's role or circumstances
5. Training Requirements: Any ongoing training or development requirements for the confirmed position
1. Updated Benefits Schedule: Detailed list of benefits applicable post-probation, if different from probation period
2. Job Description: Updated job description if responsibilities have changed post-probation
3. Organization Chart: Current organization structure showing employee's position, if reporting lines have changed
Relevant legal definitions
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Relevant Industries
Financial Services
Technology
Manufacturing
Retail
Healthcare
Education
Professional Services
Construction
Hospitality
Media and Entertainment
Telecommunications
Real Estate
Transportation and Logistics
Energy and Utilities
Non-Profit Organizations
Relevant Teams
Human Resources
Finance
Legal
Operations
Sales
Marketing
Information Technology
Customer Service
Research and Development
Administration
Product Development
Quality Assurance
Business Development
Corporate Communications
Procurement
Relevant Roles
Chief Executive Officer
Chief Financial Officer
Director
Manager
Supervisor
Executive
Associate
Analyst
Administrator
Coordinator
Specialist
Officer
Assistant
Representative
Consultant
Developer
Engineer
Designer
Accountant
Sales Executive
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