The End Of Temporary Contract Letter is a crucial document used in Hong Kong employment relationships when a fixed-term or temporary contract reaches its natural conclusion. It serves multiple purposes: documenting the formal end of the employment relationship, confirming final payments and benefits, addressing company property returns, and ensuring compliance with Hong Kong employment legislation, particularly the Employment Ordinance (Cap. 57). This document should be issued before the contract's end date, typically 2-4 weeks prior, to allow proper processing of final payments and completion of administrative procedures. It protects both employer and employee interests by clearly documenting the termination terms and helps prevent future disputes regarding the employment relationship's conclusion.
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1. Letter Header: Company letterhead, date, and reference number
2. Employee Details: Full name and address of the employee
3. Contract Reference: Reference to the original temporary contract including start and end dates
4. Confirmation of Contract End: Clear statement confirming the contract's natural expiration
5. Final Payment Details: Information about final salary, pro-rated annual leave, and any other entitlements
6. Return of Company Property: List of company properties to be returned before the last day
7. Certificate of Employment: Mention of the provision of employment certificate
8. Acknowledgment: Space for both parties to sign and acknowledge the letter contents
9. Contact Information: HR or relevant department contact details for any queries
1. Continuation/Renewal Notice: Include if there's a possibility of contract renewal or permanent employment
2. Outstanding Projects: Include if there are specific instructions about handling ongoing work
3. Confidentiality Reminder: Include if handling sensitive information was part of the role
4. Reference Provision: Include if the company agrees to provide employment references
5. Exit Interview: Include if an exit interview needs to be scheduled
6. Benefits Continuation: Include if there are any benefits extending beyond the contract end date
1. Final Payment Calculation: Detailed breakdown of final payment including salary, leave, and any other entitlements
2. Company Property Checklist: Itemized list of company property to be returned
3. Benefits Statement: Summary of any benefits and their status post-termination
Authors
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Technology
Manufacturing
Retail
Healthcare
Education
Construction
Professional Services
Hospitality
Media and Entertainment
Logistics
Real Estate
Non-profit
Government Contractors
Telecommunications
Relevant Teams
Human Resources
Legal
Finance
Operations
Administration
Compliance
Payroll
Employee Relations
Corporate Services
People Operations
Relevant Roles
Project Manager
Contract Engineer
Temporary Administrator
Seasonal Sales Representative
Interim Financial Analyst
Contract Teacher
Temporary Research Assistant
Project Coordinator
Contract Developer
Temporary Marketing Specialist
Interim HR Coordinator
Contract Consultant
Seasonal Operations Manager
Temporary Data Analyst
Contract Customer Service Representative
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