The End Of Temporary Contract Letter is a crucial document in Australian employment practice, used when a fixed-term or temporary employment arrangement reaches its scheduled conclusion. This document is essential for maintaining clear communication and legal compliance in employment relationships governed by Australian federal and state employment laws. It should be issued when a temporary contract is approaching its end date, typically 1-2 weeks before the conclusion, and must include specific details about final payments, outstanding entitlements, and post-employment obligations. The letter serves multiple purposes: it confirms the end date of employment, outlines final payment arrangements, addresses the return of company property, reminds employees of any continuing obligations (such as confidentiality), and provides closure to the employment relationship. This document helps organizations maintain proper documentation for compliance with the Fair Work Act 2009 and other relevant Australian employment legislation.
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1. Letter Header: Company letterhead, date, recipient's name and address
2. Contract Reference Details: Reference to the original temporary contract, including start date and position title
3. Confirmation of End Date: Clear statement of the contract end date and confirmation that the contract will not be extended
4. Final Payment Information: Details of final salary payment, including date of payment and what it includes
5. Return of Company Property: List of company property to be returned and process for return
6. Confidentiality Reminder: Reminder of ongoing confidentiality obligations post-employment
7. Reference Offer: Statement about providing employment references if requested
8. Closing and Signatures: Thank you message, contact details for queries, and signature block
1. Transition Handover: Include when there needs to be a handover of duties or projects to other staff members
2. Exit Interview: Include when the company wishes to conduct an exit interview
3. Accrued Entitlements: Include when there are specific accrued entitlements like annual leave or long service leave to be paid out
4. Redundancy Information: Include when the temporary position is ending due to redundancy rather than natural contract expiry
5. Future Opportunities: Include when the company wishes to maintain contact for potential future opportunities
6. Non-Compete Reminder: Include when the original contract contained non-compete or restraint of trade clauses
1. Final Payment Calculation: Detailed breakdown of final payment including all entitlements, deductions, and tax calculations
2. Company Property Checklist: Itemized list of company property to be returned with condition notes
3. Project Status Report: Summary of status of any ongoing projects and handover notes
4. Benefits Termination Schedule: Details of when various employment benefits and entitlements cease
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