The Immediate Termination Without Notice document is a crucial employment termination instrument under Hong Kong law, used in situations where an employer needs to terminate an employment relationship immediately due to serious misconduct or other statutory grounds. This document must comply with the Employment Ordinance (Cap. 57) and related Hong Kong employment legislation, particularly Section 9 which specifies the permissible grounds for summary dismissal. It should be used only in serious cases where immediate termination is justified by law, such as fraud, dishonesty, or gross insubordination. The document includes essential elements such as the termination statement, legal grounds, immediate actions required, final payment details, and post-employment obligations. Given its serious implications and legal requirements, it should be prepared with legal consultation to ensure compliance with Hong Kong employment law.
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1. Recipient Details: Full name, position and address of the employee being terminated
2. Subject Line: Clear indication that this is a termination notice
3. Statement of Termination: Clear statement of immediate termination and effective date
4. Legal Grounds: Specific reason(s) for summary dismissal with reference to employment contract and Employment Ordinance
5. Immediate Actions Required: List of immediate actions required from employee (return of company property, handover requirements, etc.)
6. Final Payment Information: Details of final payments, including salary, unused annual leave, and any statutory payments
7. Post-Employment Obligations: Reminder of continuing obligations such as confidentiality and non-compete clauses
8. Company Property: List of company property to be returned immediately
1. Misconduct Details: Detailed description of the misconduct when termination is due to serious misconduct - include only when there's clear evidence
2. Legal Reference: Specific references to violated company policies or laws - include in cases of misconduct or policy violations
3. Handover Instructions: Detailed handover requirements - include for senior positions or roles with significant responsibilities
4. Security Measures: Special security arrangements for departure - include for sensitive positions or when risk is identified
5. Reference Policy: Company's position on providing references - include when there's a specific policy to be communicated
1. Schedule 1 - Company Property Checklist: Detailed list of company property to be returned
2. Schedule 2 - Final Payment Calculation: Breakdown of all final payments and deductions
3. Schedule 3 - Handover Documentation: Detailed list of projects, responsibilities and contacts requiring handover
4. Appendix A - Exit Procedures: Standard company procedures for immediate termination
5. Appendix B - Confidential Information: Specific list of confidential information and materials handled by the employee
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