The Job Confirmation Letter is a crucial employment document used in Hong Kong to formalize the employment relationship between an employer and employee. It serves as written confirmation of employment terms as required by the Hong Kong Employment Ordinance (Cap. 57) and should be issued promptly after a verbal job offer has been accepted. The letter typically follows successful completion of recruitment processes and negotiations, documenting agreed-upon terms including position, compensation, benefits, and working conditions. This document holds significant legal weight in Hong Kong's employment framework and should be carefully drafted to ensure compliance with local employment laws while clearly communicating all essential terms of employment to the new hire.
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1. Letterhead and Date: Company letterhead, date of issuance, and reference number if applicable
2. Employee Details: Full name and address of the employee
3. Job Title and Department: Specific position being offered and department/team assignment
4. Employment Start Date: Confirmed start date of employment
5. Salary and Benefits: Base salary, payment schedule, and mandatory benefits including MPF
6. Working Hours: Standard working hours, days of work, and lunch break duration
7. Probation Period: Duration of probation period and terms
8. Leave Entitlements: Annual leave, sick leave, and other statutory leave entitlements
9. Notice Period: Required notice period for termination by either party
10. Reporting Structure: Direct supervisor or reporting relationship
11. Acceptance Section: Space for employee acknowledgment and signature
12. Company Signatory: Authorized company representative's signature block
1. Bonus Structure: Include when offering performance-based or guaranteed bonuses
2. Commission Structure: For sales or commission-based roles
3. Shift Patterns: For positions involving shift work or irregular hours
4. Travel Requirements: When job involves regular travel
5. Non-Compete Clause: For senior positions or roles with access to sensitive information
6. Confidentiality Statement: For roles handling confidential information
7. Remote Working Arrangements: When flexible or remote working is offered
8. Language Requirements: When specific language skills are required for the role
1. Benefits Schedule: Detailed breakdown of additional benefits and allowances
2. Job Description: Detailed outline of roles and responsibilities
3. Company Policies: Key company policies that form part of employment terms
4. Bonus/Commission Structure: Detailed calculation method for variable compensation
5. IT Equipment List: List of company-provided equipment if applicable
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Technology
Retail
Manufacturing
Professional Services
Healthcare
Education
Hospitality
Construction
Real Estate
Logistics and Transportation
Media and Entertainment
Telecommunications
Insurance
Non-profit Organizations
Government and Public Sector
Trading and Commerce
Energy and Utilities
Relevant Teams
Human Resources
Legal
Finance
Operations
Information Technology
Marketing
Sales
Customer Service
Research and Development
Administration
Product Development
Business Development
Corporate Communications
Risk Management
Compliance
Strategy
Supply Chain
Quality Assurance
Relevant Roles
Chief Executive Officer
Managing Director
Department Manager
Senior Executive
Software Engineer
Financial Analyst
Marketing Manager
Human Resources Officer
Operations Manager
Sales Representative
Customer Service Representative
Project Manager
Research Analyst
Administrative Assistant
Technical Specialist
Legal Counsel
Account Manager
Business Development Manager
Data Scientist
Product Manager
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