A Leave Letter To Employer is a fundamental document in Hong Kong's employment landscape, used across all industries and organization types. It serves as a formal written request for time away from work, whether for annual leave, sick leave, maternity leave, or other types of absence. The letter must align with the Hong Kong Employment Ordinance (Cap. 57) requirements and typically includes the employee's details, leave dates, type of leave requested, reason for leave, and work coverage arrangements during absence. This document is crucial for maintaining proper records, ensuring smooth workflow management, and protecting both employer and employee interests. The format and content may vary depending on company policy, but must always comply with Hong Kong employment law requirements.
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1. Letter Header: Employee's name, position, department, and contact information
2. Date: Current date when the letter is written
3. Recipient Details: Employer/supervisor's name, title, and department
4. Subject Line: Clear indication that this is a leave application
5. Leave Details: Type of leave requested, start and end dates, number of days
6. Reason for Leave: Brief explanation of why the leave is being requested
7. Work Coverage: Information about how pending work will be handled during absence
8. Contact Information: How to reach the employee during the leave period if necessary
9. Closing: Professional closing, signature, and employee details
1. Return to Work Date: Include when the leave period is longer than standard annual leave
2. Medical Declaration: Required for sick leave applications
3. Handover Documents Reference: Include when detailed handover documents are attached
4. Emergency Contact: Include for longer leaves or when traveling abroad
5. Previous Leave History: Include if required by company policy or for extended leave requests
1. Medical Certificate: Attached for sick leave applications
2. Work Handover Document: Detailed list of ongoing projects and responsibilities
3. Travel Itinerary: For leave involving overseas travel, if required by employer
4. Leave Balance Statement: Current leave balance and calculation, if required by company policy
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