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Occupancy Declaration Form Template for Hong Kong

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Key Requirements PROMPT example:

Occupancy Declaration Form

"I need an Occupancy Declaration Form for a 3-bedroom residential unit in Tsim Sha Tsui, Hong Kong, which will be occupied by a family of four starting March 1, 2025, with one elderly occupant requiring specific accessibility considerations."

Document background
The Occupancy Declaration Form is a mandatory document in Hong Kong's property management and regulatory framework. It is required when establishing or changing property occupancy, serving as an official record for both authorities and property management. The form must be completed in accordance with Hong Kong law, particularly adhering to the Buildings Ordinance (Cap. 123) and related regulations. This document is crucial for maintaining accurate occupancy records, ensuring compliance with safety regulations, and establishing legal occupancy status. The declaration captures vital information including occupant details, intended property use, occupancy duration, and compliance with building safety requirements. It's commonly used in residential and commercial properties, requiring regular updates when occupancy details change.
Suggested Sections

1. Property Details: Specific identification of the property including address, floor number, unit number, and building name

2. Declarant Information: Personal/company details of the person making the declaration, including HKID/BR number

3. Nature of Occupancy: Declaration of whether the occupancy is residential, commercial, or mixed-use

4. Occupancy Period: Start date and duration of occupancy

5. Number of Occupants: Total number of people who will occupy the premises

6. Purpose of Occupancy: Detailed description of how the premises will be used

7. Declarations and Compliance: Standard declarations regarding compliance with building regulations and fire safety requirements

8. Authorization: Signature section with declaration of truth and accuracy of provided information

Optional Sections

1. Additional Occupant Details: Details of other occupants when required for multiple occupancy situations

2. Business Operations: Required for commercial occupancy to describe business activities

3. Special Permits: Section for declaring any special permits or licenses required for specific uses

4. Proxy Authorization: Required when declaration is made by an authorized representative

5. Previous Occupancy History: Details of previous occupancy when relevant for regulatory compliance

Suggested Schedules

1. Schedule A - Occupant List: Detailed list of all occupants with their personal information when multiple occupants are involved

2. Schedule B - Floor Plan: Attached floor plan showing the layout and occupied areas

3. Schedule C - Supporting Documents: Checklist and copies of required supporting documents (ID cards, business registration, etc.)

4. Appendix 1 - Terms and Conditions: Standard terms and conditions relating to the occupancy declaration

5. Appendix 2 - Privacy Notice: Information about how personal data will be used and handled

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

























Clauses


















Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Property

Retail

Hospitality

Industrial

Education

Healthcare

Government and Public Sector

Relevant Teams

Legal

Property Management

Facilities Management

Compliance

Operations

Administration

Real Estate

Housing

Asset Management

Tenant Relations

Relevant Roles

Property Manager

Facility Manager

Building Manager

Compliance Officer

Legal Counsel

Real Estate Agent

Property Administrator

Housing Officer

Building Inspector

Leasing Manager

Asset Manager

Property Officer

Tenant Relations Manager

Operations Manager

Administrative Officer

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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