The Parental Release Form is a essential legal document used in Hong Kong when organizations require formal parental consent and liability release for activities involving minors. It serves as a protective measure for both the organizing entity and the participating children, incorporating provisions aligned with Hong Kong's legal framework, particularly the Guardianship of Minors Ordinance (Cap. 13) and the Protection of Children and Juveniles Ordinance (Cap. 213). The document typically includes comprehensive details about the activity, medical authorizations, emergency procedures, and liability waivers. Organizations should use this form whenever they organize activities involving minors, whether for educational, recreational, or other purposes, ensuring all necessary parental permissions are properly documented and legally valid under Hong Kong jurisdiction.
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1. Parties: Identification of the organization requesting release and the parent/legal guardian giving consent
2. Child Information: Full details of the minor including name, age, and any relevant medical conditions or special requirements
3. Activity Description: Clear description of the activity, event, or program for which the release is being granted
4. Release and Waiver: Core section detailing the scope of liability release and what rights the parent is waiving
5. Medical Authorization: Permission for emergency medical treatment if parent/guardian cannot be reached
6. Photo/Media Release: Permission to use child's image or recordings in organization's materials
7. Emergency Contact Information: Alternative contacts and their details in case parents cannot be reached
8. Acknowledgment and Signature: Final declaration of understanding and agreement, with space for dated signatures
1. Transportation Authorization: Required when the activity involves transportation of the minor by the organization
2. Specific Risk Acknowledgment: Needed for high-risk activities or sports to detail specific dangers and acceptance of risks
3. Insurance Declaration: Optional section for declaring insurance coverage or requirements
4. COVID-19/Health Declaration: Temporary section for health-related declarations during public health concerns
5. Behavioral Agreement: Optional section for activities requiring specific behavioral standards or compliance
6. Refund Policy: Required when the activity involves fees or payments
1. Schedule A - Activity Details: Detailed information about the specific activity, including dates, times, locations, and what to bring
2. Schedule B - Medical Information Form: Detailed medical history, allergies, medications, and health conditions of the child
3. Schedule C - Emergency Procedures: Organization's emergency protocols and procedures
4. Appendix 1 - Code of Conduct: Organization's rules and expectations for participation, if applicable
5. Appendix 2 - Safety Guidelines: Specific safety rules and guidelines for the activity or program
Authors
Relevant legal definitions
Clauses
Relevant Industries
Education
Sports and Recreation
Entertainment
Healthcare
Tourism
Youth Services
Non-profit Organizations
Religious Organizations
Arts and Culture
Childcare Services
Relevant Teams
Legal
Operations
Risk Management
Compliance
Youth Programs
Activities Coordination
Administrative Support
Safety and Security
Events Management
Relevant Roles
Program Director
School Administrator
Event Coordinator
Legal Counsel
Risk Management Officer
Youth Activities Coordinator
Sports Coach
Camp Director
Educational Tour Guide
Compliance Officer
Operations Manager
Child Safety Officer
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