A Proxy Authorization Letter is a crucial legal instrument used when an individual or organization needs to delegate authority to another party to act on their behalf. Under Hong Kong law, this document must comply with the Powers of Attorney Ordinance (Cap. 31) and related regulations, ensuring proper execution and clarity of delegated powers. The document is commonly used in situations where the principal cannot be physically present to handle certain matters, requires representation in specific transactions, or needs ongoing representation for business or personal affairs. It typically includes detailed information about both parties, specific powers granted, duration of authority, and any limitations or conditions. The authorization can be general or specific, temporary or lasting for an extended period, making it a versatile tool for various business and personal situations.
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1. Date and Place of Execution: Clear statement of when and where the authorization letter is executed
2. Principal's Details: Full name, identification details, and address of the person granting the authorization
3. Proxy's Details: Full name, identification details, and address of the person being appointed as proxy
4. Scope of Authority: Clear and specific description of the powers being granted to the proxy
5. Duration of Authority: Specific timeframe for which the authorization is valid
6. Declaration of Sound Mind: Statement confirming the principal is of sound mind and acting voluntarily
7. Execution Block: Signature blocks for principal, proxy acceptance, and witness attestation
1. Revocation Clause: Include when the principal wants to specify conditions under which the authorization can be revoked
2. Substitute Proxy Provision: Include when the principal wants to allow the appointed proxy to delegate authority to others
3. Governing Law Statement: Include when the proxy might be used in multiple jurisdictions
4. Chinese Translation: Include when the letter needs to be bilingual for use in Hong Kong
5. Indemnification Clause: Include when the principal wants to protect the proxy from liability when acting within authority
6. Reporting Requirements: Include when the principal wants regular updates on actions taken under the authorization
1. Schedule of Specific Powers: Detailed list of specific actions the proxy is authorized to undertake
2. Schedule of Assets: List of specific assets or accounts the proxy is authorized to manage, if applicable
3. Schedule of Restrictions: List of specific limitations or restrictions on the proxy's authority
4. Form of Acceptance: Formal acceptance form to be completed by the proxy
5. Specimen Signatures: Sample signatures of principal and proxy for verification purposes
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Real Estate
Legal Services
Healthcare
Insurance
Import/Export
Retail
Manufacturing
Professional Services
Education
Tourism and Hospitality
Shipping and Logistics
Relevant Teams
Legal
Compliance
Corporate Secretarial
Risk Management
Executive Management
Operations
Human Resources
Finance
Administrative Services
International Business
Corporate Governance
Document Management
Relevant Roles
Legal Counsel
Company Secretary
Compliance Officer
Corporate Attorney
Managing Director
Chief Executive Officer
Chief Financial Officer
Operations Manager
Human Resources Director
Risk Manager
Property Manager
Investment Manager
Bank Manager
Estate Administrator
Business Development Manager
International Trade Manager
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