The Public Request For Proposal (RFP) is a crucial document in Hong Kong's public procurement process, used when government entities or public organizations seek to acquire complex goods, services, or works through a competitive bidding process. It is particularly relevant when the procurement requires detailed technical proposals and when factors beyond price, such as quality, methodology, and experience, are significant in the selection process. The document must comply with Hong Kong's Stores and Procurement Regulations, anti-corruption laws, and competition ordinances, while ensuring transparency and fairness in the procurement process. It typically includes comprehensive specifications, evaluation criteria, and terms that enable potential bidders to submit informed and competitive proposals.
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1. Introduction: Overview of the procuring organization and the purpose of the RFP
2. RFP Timeline: Key dates including release date, submission deadline, Q&A period, and expected award date
3. Scope of Work: Detailed description of the required goods, services, or works
4. Submission Requirements: Format, content, and delivery instructions for proposals
5. Evaluation Criteria: Detailed breakdown of how proposals will be evaluated and scored
6. Terms and Conditions: General terms governing the RFP process and subsequent contract
7. Eligibility Requirements: Minimum qualifications and prerequisites for bidders
8. Pricing Requirements: Instructions for submitting cost proposals and pricing formats
9. Contact Information: Details of procurement contact person and communication protocols
1. Pre-bid Meeting Details: Include when a pre-bid conference or site visit is required
2. Environmental Requirements: Include for projects with specific environmental impact considerations
3. Security Requirements: Include when the project involves sensitive information or security considerations
4. Local Content Requirements: Include when there are specific requirements for local business participation
5. Innovation Allowance: Include when alternative or innovative solutions are welcomed
6. Consortium Guidelines: Include when joint ventures or consortiums are permitted to bid
7. SubcontractorRequirements: Include when subcontracting is permitted and requires specific disclosures
1. Technical Specifications: Detailed technical requirements and specifications
2. Pricing Schedule: Standard format for submitting pricing information
3. Proposal Response Template: Structured template for bidders to complete
4. Draft Contract: Proposed contract terms for the successful bidder
5. Declaration Forms: Required compliance and conflict of interest declarations
6. Past Performance Template: Format for submitting references and past performance examples
7. Financial Information Template: Format for submitting required financial information
8. Site Plans and Drawings: Technical drawings or site information if applicable
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