The Rent Review Notice is a critical document in Hong Kong's property leasing landscape, used when either party wishes to initiate a rent review process as permitted under the lease agreement. This document must be prepared and served in accordance with both the specific provisions of the lease and Hong Kong's legal requirements, particularly the Landlord and Tenant (Consolidation) Ordinance. The notice typically includes details of the current rent, proposed new rent, relevant review date, and supporting rationale for the proposed changes. It forms the basis for subsequent negotiations or dispute resolution procedures if the parties cannot agree on the new rent. The timing of serving a Rent Review Notice is crucial, as it must align with the review periods specified in the lease and provide adequate notice as required by Hong Kong law.
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1. Date and Address Block: Formal letter heading including date and recipient's address details
2. Property Identification: Clear identification of the leased premises including address and any relevant reference numbers
3. Lease Reference: Details of the existing lease including date, parties, and specific rent review clause being relied upon
4. Notice of Review: Formal statement invoking the rent review provision and specifying the review date
5. Current and Proposed Rent: Statement of current rent and proposed new rent figures
6. Review Date: Specification of when the new rent is proposed to take effect
7. Response Period: Statement of the period within which the recipient must respond
8. Signature Block: Formal closing including signature, name, and capacity of sender
1. Market Evidence Summary: Brief overview of comparable properties or market conditions justifying the proposed rent - include when substantial rent increase is proposed
2. Special Lease Conditions: Reference to any special conditions in the lease affecting the rent review - include when lease contains unusual review provisions
3. Previous Reviews History: Summary of past rent reviews - include when relevant to current review or if there's a pattern to be noted
4. Alternative Dispute Resolution: Reference to any ADR provisions in the lease - include when lease specifies particular dispute resolution mechanisms
1. Schedule 1 - Rent Calculations: Detailed breakdown of how the proposed new rent has been calculated
2. Schedule 2 - Market Evidence: Detailed comparable evidence supporting the proposed rent
3. Schedule 3 - Property Plans: Relevant plans or drawings of the property if needed for clarity
4. Appendix A - Photographs: Recent photographs of the property if relevant to the review
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