The Security Deposit Refund Form is a essential document used in Hong Kong's property rental market to formalize the return of security deposits at the end of a tenancy. This document is specifically designed to comply with Hong Kong's property laws and regulations, particularly the Landlord and Tenant (Consolidation) Ordinance. It should be used when a tenancy is terminating and the security deposit needs to be returned, either in full or partially. The form captures crucial information including property details, inspection results, deposit calculations, deductions (if any), and payment instructions. It serves as an official record of the deposit refund transaction and can be valuable documentation in case of future disputes or audit requirements. The document is structured to accommodate both residential and commercial tenancies, with provisions for various scenarios such as partial refunds or disputed deductions.
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1. Tenant Information: Details of the tenant including full name, contact information, and correspondence address
2. Property Details: Address and identification of the rental property related to the security deposit
3. Tenancy Information: Details of the tenancy period, including start and end dates, and original deposit amount paid
4. Inspection Results: Summary of property condition assessment and any damage identified
5. Deposit Calculation: Breakdown of the original deposit, any deductions, and final refund amount
6. Payment Details: Specified method of refund payment and tenant's bank account or payment information
7. Declaration: Statements confirming the accuracy of information and agreement to the refund terms
1. Deductions Detail: Detailed explanation of any deductions made from the deposit, to be included when there are deductions
2. Dispute Resolution: Section outlining any disputes and their resolution, included when there are outstanding disagreements
3. Partial Refund Details: To be included when only a portion of the deposit is being refunded with future refunds pending
4. Third Party Authorization: Authorization details when the refund is to be paid to someone other than the original tenant
5. Outstanding Utilities: Section for dealing with pending utility bills or adjustments, included when final utility bills are not yet available
1. Schedule A - Deduction Calculations: Detailed breakdown of any deductions including repair costs, cleaning fees, or unpaid rent
2. Schedule B - Property Inspection Report: Copy or summary of the final property inspection report
3. Schedule C - Supporting Documents: List of attached supporting documents such as receipts, repair invoices, or utility bills
4. Schedule D - Photos: Referenced photographs of any damage or issues affecting the deposit refund
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