The Third Party Authorization Letter is a crucial legal instrument in Hong Kong's business and personal affairs, used when an individual or entity (the principal) needs to delegate specific powers or responsibilities to another party (the agent). This document is essential in situations where the principal cannot personally attend to certain matters or wishes to formally empower someone else to act on their behalf. Governed by Hong Kong law, particularly the Powers of Attorney Ordinance (Cap. 31), the letter must clearly specify the scope of authority, duration, and any limitations on the powers granted. Common applications include property transactions, business operations, document signing, and administrative procedures. The document requires careful drafting to ensure it meets legal requirements and effectively serves its intended purpose while protecting both parties' interests.
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1. Date: Current date of the authorization letter
2. Parties Information: Full legal names and addresses of both the authorizing party (principal) and the authorized party (agent)
3. Purpose Statement: Clear statement of the intent to authorize the third party to act on behalf of the principal
4. Scope of Authority: Detailed description of the specific powers and authorities being granted to the third party
5. Duration: Specific timeframe for which the authorization is valid, including start date and end date or conditions for termination
6. Execution Requirements: Signature blocks for the principal and witness(es), including their full names and details
1. Revocation Clause: Include when the principal wants to explicitly state conditions under which the authorization can be revoked
2. Indemnification: Include when the principal wishes to address liability protection for the authorized party
3. Governing Law Statement: Include when the authorization might be used in cross-border situations or when dealing with international parties
4. Additional Witness Requirements: Include when the authorization involves high-value transactions or sensitive matters requiring extra verification
5. Chinese Translation: Include when one or more parties primarily operate in Chinese or when the authorization will be used with Chinese-speaking third parties
1. Schedule of Specific Powers: Detailed list of specific actions and decisions the third party is authorized to make, used when the authorization covers multiple or complex activities
2. Identity Documents: Copies of identification documents of the principal and authorized party, attached as appendices for verification purposes
3. Supporting Documents: Any relevant certificates, licenses, or other documents that may be required for the specific type of authorization being granted
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Real Estate
Legal Services
Healthcare
Education
Import/Export
Retail
Manufacturing
Professional Services
Banking
Insurance
Construction
Logistics
Technology
Telecommunications
Relevant Teams
Legal
Compliance
Corporate Secretarial
Human Resources
Finance
Operations
Administration
Risk Management
Procurement
Business Development
Corporate Affairs
Relevant Roles
Chief Executive Officer
Managing Director
Legal Counsel
Company Secretary
Chief Financial Officer
Operations Manager
Human Resources Director
Procurement Manager
Property Manager
Business Development Manager
Account Manager
Administrative Officer
Compliance Officer
Risk Manager
Corporate Secretary
Department Head
Regional Manager
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