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A Data Protection Impact Assessment helps organizations in Indonesia identify and minimize privacy risks before processing sensitive personal data. It's a structured evaluation that maps out how you collect, use, and protect people's information - especially when using new technologies or handling large-scale data processing.

Under Indonesia's Personal Data Protection Law (UU PDP), these assessments are particularly important for activities that might affect individual privacy rights. The process guides you through evaluating security measures, documenting data flows, and planning responses to potential breaches, ultimately helping you meet your legal obligations while protecting both your organization and your data subjects.

You need a Data Protection Impact Assessment before launching any project that handles sensitive personal information at scale in Indonesia. This includes rolling out new HR systems, implementing customer loyalty programs, or deploying AI-powered services that process biometric data.

Under UU PDP requirements, these assessments become essential when processing health records, financial data, or children's information. They're particularly crucial before adopting new technologies, combining different datasets, or sharing data with third parties. Getting this assessment done early helps avoid costly privacy issues and demonstrates your commitment to protecting personal information.

• Data Protection Impact Assessment Dpia: A comprehensive evaluation document used for high-risk processing activities, detailing specific data flows, security measures, and risk mitigation strategies in alignment with UU PDP requirements.
• Data Protection Impact Assessment Policy: An organizational framework document that establishes when and how DPIAs should be conducted, including roles, responsibilities, and internal procedures for assessment completion and review.

• Data Protection Officers: Lead the assessment process, coordinate with stakeholders, and ensure compliance with UU PDP requirements.
• IT Security Teams: Provide technical input on data processing systems, security controls, and potential vulnerabilities.
• Legal Teams: Review assessments for compliance with Indonesian privacy laws and regulatory requirements.
• Business Unit Managers: Contribute operational details about data processing activities and implement recommended controls.
• External Consultants: Often assist with complex assessments, especially for new technologies or high-risk processing.

• Map Data Flows: Document exactly what personal data you collect, how it moves through your systems, and who has access.
• Risk Assessment: Identify potential privacy threats, their likelihood, and impact on data subjects under UU PDP guidelines.
• Security Measures: List current safeguards and planned improvements for protecting sensitive information.
• Processing Details: Document your legal basis for processing, data retention periods, and international transfer protocols.
• Stakeholder Input: Gather feedback from IT, legal, and business teams to ensure comprehensive coverage of all privacy aspects.

• Project Description: Detailed overview of the data processing activity, including purpose and scope under UU PDP guidelines.
• Data Inventory: Comprehensive list of personal data types collected, processing methods, and retention periods.
• Risk Analysis: Systematic evaluation of privacy risks, including likelihood and severity of potential harm to individuals.
• Security Controls: Documentation of technical and organizational measures protecting personal data.
• Compliance Statement: Declaration of adherence to Indonesian data protection principles and legal requirements.
• Mitigation Plan: Specific actions to address identified risks and timeline for implementation.

While both documents focus on data protection, a Data Protection Impact Assessment differs significantly from a Data Protection Policy in several key ways. Here's what sets them apart:

• Purpose and Timing: A DPIA is a project-specific evaluation conducted before launching new data processing activities, while a Data Protection Policy sets ongoing organizational rules and standards.
• Scope of Analysis: DPIAs focus on specific data processing operations and their risks, whereas policies outline general procedures and responsibilities for all data handling.
• Legal Requirements: Under UU PDP, DPIAs are mandatory for high-risk processing activities, while policies serve as internal governance documents.
• Output Format: DPIAs produce detailed risk assessments with specific mitigation strategies, while policies provide broad guidelines and compliance frameworks.