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Action Minutes Template for Indonesia

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Key Requirements PROMPT example:

Action Minutes

"I need Action Minutes for an emergency Board of Directors meeting scheduled for March 15, 2025, where we'll be discussing and approving a major acquisition and need notarial certification for regulatory filing."

Document background
Action Minutes are fundamental corporate governance documents used to record and formalize decisions made during official company meetings in Indonesia. These minutes serve multiple purposes: they document compliance with corporate governance requirements, provide evidence of decision-making processes, and establish accountability for assigned tasks. Under Indonesian law, Action Minutes must include specific components such as meeting details, attendee information, voting results, and formal resolutions. They are particularly crucial for significant corporate actions that require regulatory filing or shareholder approval. The document's format and content must align with Law No. 40 of 2007 on Limited Liability Companies and related regulations, sometimes requiring notarization for legal validity.
Suggested Sections

1. Meeting Details: Date, time, location, and type of meeting (e.g., Board of Directors, Shareholders)

2. Attendees: List of all present participants, including their roles and capacities, noting whether quorum requirements were met

3. Agenda Items: Enumerated list of topics discussed during the meeting

4. Discussions and Deliberations: Summary of key points discussed for each agenda item

5. Decisions and Resolutions: Formal recording of all decisions made, including voting results if applicable

6. Action Items: List of tasks assigned, responsible parties, and deadlines

7. Closing: Time of meeting conclusion and next meeting date if applicable

8. Signatures: Space for required signatures of meeting chairman and secretary or other authorized signatories

Optional Sections

1. Prior Meeting Review: Review of previous meeting's minutes and status of action items - include when this is a follow-up meeting

2. Dissenting Opinions: Record of any formal objections or alternative views - include when there are disagreements on decisions

3. Supporting References: References to any documents or presentations discussed - include when external materials were presented

4. Notary Statement: Required when the minutes need notarial certification for legal purposes

Suggested Schedules

1. Attendance Register: Detailed list of attendees with their signatures confirming presence

2. Supporting Documents: Copies of materials presented or referenced during the meeting

3. Proxy Forms: If any attendees were represented by proxy

4. Voting Records: Detailed breakdown of votes for each decision if formal voting took place

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses















Relevant Industries

Banking and Financial Services

Manufacturing

Mining and Resources

Real Estate

Technology

Healthcare

Retail

Transportation and Logistics

Energy

Telecommunications

Professional Services

Education

Construction

Agriculture

Government and Public Sector

Relevant Teams

Legal

Corporate Secretariat

Compliance

Corporate Governance

Administrative Support

Executive Office

Board Support

Regulatory Affairs

Corporate Communications

Risk Management

Relevant Roles

Chief Executive Officer

Company Secretary

Corporate Secretary

Legal Counsel

Board Director

Managing Director

Compliance Officer

Corporate Governance Officer

Executive Assistant

Administrative Manager

Board Chairman

Committee Chairman

General Counsel

Chief Financial Officer

Chief Operating Officer

Industries





Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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