The Letter of Cancellation of Contract is a crucial legal instrument used in Indonesian business practice when one party needs to formally terminate an existing contractual relationship. This document is essential in situations where a contract needs to be terminated due to various circumstances such as breach of terms, mutual agreement, or completion of obligations. It must comply with the Indonesian Civil Code (KUH Perdata) and related regulations, requiring clear specification of the cancellation grounds, effective date, and any consequential arrangements. The letter serves as official documentation of the contract termination, protecting both parties' legal interests and ensuring proper closure of the contractual relationship. It should be drafted with careful attention to the original contract's termination clauses and Indonesian legal requirements for contract cancellation.
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1. Letter Header: Full business letterhead including date, reference number, and proper addressing to the recipient
2. Subject Line: Clear indication that this is a Contract Cancellation Notice with reference to the specific contract
3. Contract Details: Identification of the contract being cancelled including date, parties involved, and contract reference number
4. Cancellation Statement: Clear and unambiguous statement of intent to cancel the contract
5. Legal Basis: Reference to the specific clause in the original contract or legal provision allowing for cancellation
6. Effective Date: Specification of when the cancellation takes effect
7. Outstanding Obligations: Statement regarding any remaining obligations or payments that need to be settled
8. Closing: Professional closing with signature block and company details
1. Reason for Cancellation: Detailed explanation of the circumstances leading to cancellation - include when cancellation is due to breach or specific events
2. Transition Arrangements: Details of any handover process or transition period - include when services or goods need to be transferred
3. Dispute Resolution: Reference to dispute resolution procedures - include when there are ongoing disputes or potential claims
4. Confidentiality Reminder: Reminder of ongoing confidentiality obligations - include when sensitive information was shared during the contract
5. Return of Property: Instructions for returning any company property or materials - include when physical assets or documents need to be returned
1. Original Contract Copy: Copy of the original contract being cancelled for reference
2. Breach Documentation: If cancellation is due to breach, documentation of the breach events and any prior notices
3. Payment Statement: Statement of any outstanding payments or financial reconciliation needed
4. Handover Schedule: Timeline and details for any transition or handover requirements
5. Previous Correspondence: Copies of relevant previous communications regarding the cancellation
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