The Annual Leave Confirmation Letter From Employer is a standard business document used in Irish employment contexts to formally document approved annual leave requests. This document is essential for compliance with Irish employment law, particularly the Organisation of Working Time Act 1997, which requires employers to maintain proper records of employee leave. The letter serves multiple purposes: it provides written confirmation of the approved leave period, establishes clear expectations for both parties, helps with workforce planning, and creates an official record for HR purposes. It should be issued promptly after a leave request is approved and before the leave period begins, typically including key information such as specific leave dates, return to work date, holiday pay confirmation, and any special arrangements during the absence.
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1. Employer Letter Header: Company letterhead including company name, address, and contact details
2. Date: Current date of letter issuance
3. Employee Details: Full name and address of the employee, employee ID if applicable
4. Leave Confirmation Statement: Clear statement confirming the approval of annual leave request
5. Leave Details: Specific dates of approved leave, including start and end dates, and total number of days
6. Return to Work Date: Clear statement of when the employee is expected to return to work
7. Holiday Pay Information: Confirmation that the leave will be paid according to Irish employment law
8. Signature Block: Name, title, and signature of the authorizing manager or HR representative
1. Handover Arrangements: Details of any work handover requirements or coverage arrangements during the leave period - include when there are specific responsibilities that need to be covered
2. Special Conditions: Any special conditions or arrangements during the leave period - include if there are specific agreements about contactability or potential work requirements
3. Remaining Leave Balance: Statement of remaining annual leave entitlement after this period - include if requested by employee or as per company policy
4. Emergency Contact: Request for emergency contact details while on leave - include if required by company policy or for specific roles
5. Public Holiday Notice: Notice about any public holidays falling within the leave period and how they are treated - include if public holidays overlap with leave dates
1. Leave Calendar Overview: Visual calendar showing the approved leave dates and return date - optional attachment for clarity
2. Handover Document Template: Template for documenting handover information - attach if required for specific roles or departments
3. Department Coverage Schedule: Schedule showing who will cover various responsibilities during the leave period - attach for management or critical roles
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