The Authorised Representative Letter is a crucial business document used when a company needs to formally delegate authority to an individual or entity to act on its behalf. This document, governed by Irish law and compliant with the Companies Act 2014, is particularly important for businesses operating in regulated industries or engaging in cross-border activities within the EU. The letter typically details the scope of authority, duration of appointment, and specific powers granted to the representative. It's commonly used for regulatory compliance, business operations, and legal representations, serving as official evidence of the representative's authority to third parties. The document must be carefully drafted to ensure it meets both Irish legal requirements and any specific industry regulations, particularly when used for EU representation purposes.
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1. Letter Header: Company letterhead, date, and reference number
2. Addressee Details: Full name and address of the recipient/appointed representative
3. Subject Line: Clear indication that this is an Authorization Letter
4. Introduction: Identity of the appointing entity and context for the appointment
5. Scope of Authority: Clear and specific description of the powers being granted to the representative
6. Duration: Time period for which the authorization is valid
7. Company Details: Legal name, registration number, and registered address of the appointing company
8. Authorized Signatory: Name, title, and signature of the person authorized to issue this letter
9. Company Seal/Stamp: Official company seal or stamp where required
1. Limitations of Authority: Used when specific restrictions need to be placed on the representative's powers
2. Compliance Requirements: Include when the representative must adhere to specific regulatory or industry requirements
3. Revocation Clause: Include when there's a need to specify conditions under which the authorization can be revoked
4. Indemnification: Used when specific indemnity provisions need to be included
5. Data Protection Provisions: Include when the representative will be handling personal data
6. Confidentiality Obligations: Used when the representative will have access to confidential information
7. Jurisdiction Clause: Include for cross-border representations to specify governing law
1. Schedule of Specific Powers: Detailed list of specific authorities and powers granted to the representative
2. Documentation Requirements: List of documents the representative is authorized to sign or submit
3. Proof of Authority: Copy of board resolution or other corporate authorization proving the letter issuer's authority
4. Representative's Acceptance: Formal acknowledgment and acceptance of the appointment by the representative
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Healthcare and Pharmaceuticals
Technology and Software
Manufacturing
Import/Export
Professional Services
Retail and Consumer Goods
Telecommunications
Life Sciences
Environmental Services
Construction
Legal Services
Relevant Teams
Legal
Compliance
Corporate Governance
Regulatory Affairs
Operations
Executive Leadership
Risk Management
Corporate Secretariat
Business Development
International Operations
Relevant Roles
Chief Executive Officer
Managing Director
Company Secretary
Legal Counsel
Compliance Officer
Regulatory Affairs Manager
Operations Director
Business Development Manager
Country Manager
Head of Legal
Corporate Governance Officer
Risk Manager
Commercial Director
General Counsel
Board Director
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