The Ecommerce Invoice is a fundamental document for businesses engaged in online commerce within Ireland and the European Union. It serves as the primary record of electronic transactions, whether for physical goods or digital services, and must comply with Irish tax legislation, particularly the Value Added Tax Consolidation Act 2010 and the Electronic Commerce Act 2000. This document is essential for maintaining accurate financial records, ensuring tax compliance, and providing customers with legally required transaction information. The invoice must include specific elements mandated by Irish law, such as VAT details, unique invoice numbers, and complete business identification information. It's particularly important for e-commerce businesses as it helps maintain compliance with distance selling regulations and provides necessary documentation for both domestic and cross-border transactions within the EU.
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1. Invoice Header: Contains invoice number, date of issue, and unique identifier
2. Seller Information: Legal business name, VAT number, registered address, and contact details of the selling party
3. Buyer Information: Customer's name, billing address, and if applicable, VAT number
4. Invoice Details: Date of supply, payment terms, and due date
5. Item Description: Detailed description of goods/services, quantity, unit price, and total amount per item
6. VAT Information: VAT rate applied, VAT amount, and basis of VAT calculation
7. Total Amount: Subtotal, VAT total, and final amount due in specified currency
8. Payment Instructions: Bank details or payment methods accepted, including any specific payment references
1. Purchase Order Reference: Include when customer has provided a PO number or reference
2. Delivery Information: Add for physical goods showing shipping address and delivery terms
3. Discount Details: Include when any discounts or special pricing has been applied
4. Special Instructions: Any specific notes or instructions relevant to the transaction
5. Return Policy: Include for retail transactions to specify return and refund terms
6. Digital Delivery Information: For digital products, including download instructions or access details
1. Schedule A - Detailed Item Breakdown: Detailed itemization for invoices with multiple products or complex pricing structures
2. Schedule B - Service Level Details: For service-based invoices, detailing time spent or service specifications
3. Schedule C - Special Terms: Any special terms or conditions applying to specific items or services
4. Appendix 1 - VAT Breakdown: Detailed breakdown of VAT calculations for multiple VAT rates or cross-border transactions
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