The Employee Self Declaration Form is a fundamental document in Irish employment practice, designed to gather crucial information from employees at the start of or during their employment. This form is typically used during the onboarding process, annual reviews, or when significant changes in employment circumstances occur. It ensures compliance with Irish employment law, including the Employment Equality Acts 1998-2015, the Safety, Health and Welfare at Work Act 2005, and GDPR requirements. The document captures essential declarations about an employee's personal details, employment status, tax residence, health conditions, and other relevant information that may affect their employment. It serves as a legal record of the employee's statements and helps organizations maintain accurate records while fulfilling their obligations under Irish employment legislation.
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1. Personal Information: Employee's full name, address, PPS number, and contact details
2. Employment Status Declaration: Declaration of current employment status, other employment, and working hours
3. Tax Status Declaration: Confirmation of tax residence and relevant tax information
4. Health and Safety Declaration: Statement regarding any medical conditions or requirements relevant to the role
5. Data Protection Acknowledgment: Employee's acknowledgment of how their personal data will be processed and stored
6. Declaration of Truth: Employee's confirmation that all provided information is true and accurate
7. Signature and Date: Space for employee signature, date, and witness signature if required
1. Visa Status Declaration: For non-EU nationals to declare their right to work in Ireland
2. Professional Qualifications: For roles requiring specific qualifications or certifications
3. Conflicts of Interest: Declaration of any existing or potential conflicts of interest
4. Previous Employment: Details of relevant previous employment if required for the role
5. Criminal Record Declaration: For positions requiring Garda vetting or disclosure of convictions
6. Vehicle and Insurance: For roles involving driving or use of personal vehicle
1. Schedule A - List of Required Documents: Checklist of supporting documents to be submitted with the declaration
2. Schedule B - Medical Self-Assessment Form: Detailed health questionnaire if required for the role
3. Schedule C - Code of Conduct Acknowledgment: Employee confirmation of reading and accepting company policies
4. Appendix 1 - Data Protection Notice: Detailed information about data processing and privacy rights
5. Appendix 2 - Declaration Guidelines: Guidance notes for completing the declaration form
Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Financial Services
Technology
Manufacturing
Retail
Education
Construction
Professional Services
Hospitality
Transportation
Public Sector
Non-Profit
Media and Entertainment
Telecommunications
Energy
Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Personnel Administration
Recruitment
Onboarding
HR Operations
Risk Management
Relevant Roles
HR Manager
HR Director
Compliance Officer
Legal Counsel
Employment Law Specialist
HR Administrator
Recruitment Manager
Employee Relations Manager
HR Business Partner
Onboarding Specialist
Personnel Administrator
HR Operations Manager
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