The Employment Information Form is a legally required document in Ireland that must be provided to employees within specific timeframes as mandated by the Terms of Employment (Information) Acts and recent EU regulations. Core terms must be provided within 5 days of starting employment, with remaining terms within 2 months. This document serves as a comprehensive record of the employment relationship, including details about working hours, remuneration, benefits, and other crucial terms. It helps ensure compliance with Irish employment law while providing clarity and transparency for both employers and employees. The document is particularly important in light of the European Union (Transparent and Predictable Working Conditions) Regulations 2022, which introduced additional requirements for employment documentation in Ireland.
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1. Employee Personal Information: Basic details including full name, address, PPS number, and emergency contact information
2. Employer Information: Full legal name and address of employer, including any registered business names
3. Job Details: Job title, nature of work, and start date of employment
4. Workplace Location: Primary place of work and any mobility clauses
5. Working Hours: Normal working hours, days of work, and rest period arrangements
6. Remuneration: Rate of pay, payment interval, payment method, and any additional benefits
7. Leave Entitlements: Annual leave, public holidays, and other leave entitlements
8. Notice Requirements: Notice periods for termination by either party
9. Collective Agreements: Information about any collective agreements that affect terms of employment
10. Probation Period: Duration and terms of probationary period
11. Training Entitlements: Details of any mandatory training provided by the employer
12. Data Protection: Information about how personal data will be processed and stored
1. Pension Arrangements: Details of pension scheme if applicable - required if pension benefits are provided
2. Company Policies: Reference to specific company policies - include when employer has established policies
3. Overtime Arrangements: Details of overtime rates and conditions - include for roles where overtime is applicable
4. Remote Working: Terms and conditions for remote work - include if remote working is permitted
5. Commission Structure: Details of any commission or performance-related pay - include for sales or similar roles
6. International Travel: Terms related to international travel - include if role requires travel abroad
7. Confidentiality Clauses: Detailed confidentiality requirements - include for sensitive roles
8. Post-termination Restrictions: Non-compete or other restrictions - include for senior or sensitive roles
1. Schedule 1 - Job Description: Detailed description of role, responsibilities, and reporting structure
2. Schedule 2 - Benefits Summary: Comprehensive list of all benefits and entitlements
3. Schedule 3 - IT and Equipment: List of company equipment provided and terms of use
4. Appendix A - Key Company Policies: References to relevant company policies and procedures
5. Appendix B - Health and Safety Statement: Summary of health and safety responsibilities and procedures
6. Appendix C - Data Protection Notice: Detailed information about data protection rights and obligations
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