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Facility Management Services Agreement
"I need a Facility Management Services Agreement for managing three corporate office buildings in Dublin, starting from March 2025, with particular emphasis on sustainability requirements and flexible workspace management."
1. Parties: Identification of the service provider and the client
2. Background: Context of the agreement and brief description of the parties' intentions
3. Definitions and Interpretation: Definitions of key terms and interpretation rules
4. Term and Commencement: Duration of the agreement and conditions for commencement
5. Services: Overview of facility management services to be provided
6. Service Provider's Obligations: Key responsibilities and obligations of the facility management provider
7. Client's Obligations: Key responsibilities and obligations of the client
8. Service Levels and Performance: Performance standards and measurement criteria
9. Charges and Payment: Pricing, payment terms, and invoice procedures
10. Staff and Subcontractors: Requirements for personnel and subcontractor management
11. Health and Safety: Health and safety obligations and compliance requirements
12. Insurance and Liability: Insurance requirements and liability limitations
13. Data Protection and Confidentiality: GDPR compliance and confidentiality obligations
14. Force Majeure: Provisions for handling events beyond parties' control
15. Termination: Termination rights and procedures
16. Exit and Transition: Requirements for service transition upon termination
17. General Provisions: Standard boilerplate clauses including governing law, notices, etc.
1. TUPE Provisions: Required when existing staff may transfer under TUPE regulations
2. Public Sector Requirements: Additional provisions required for public sector clients
3. Environmental Management: Detailed environmental obligations if specific sustainability requirements exist
4. Security Requirements: Additional security provisions for high-security facilities
5. Asset Management: Detailed provisions for managing client's assets if part of scope
6. Energy Management: Specific provisions for energy management services if included
7. Disaster Recovery: Detailed disaster recovery procedures for critical facilities
8. Change Control: Formal change management procedures for complex services
1. Schedule 1 - Services Specification: Detailed description of all services to be provided
2. Schedule 2 - Service Levels: Detailed service level requirements and KPIs
3. Schedule 3 - Pricing and Payment: Detailed pricing structure, rates, and payment terms
4. Schedule 4 - Properties: List and details of properties covered by the agreement
5. Schedule 5 - Staff and Key Personnel: Details of key staff and any TUPE implications
6. Schedule 6 - Client Assets and Equipment: Inventory of client assets under provider's management
7. Schedule 7 - Reporting Requirements: Required reports, formats, and frequencies
8. Schedule 8 - Form of Performance Bond: Standard form of any required performance security
9. Schedule 9 - Handover Requirements: Detailed exit and transition requirements
10. Schedule 10 - Policies and Procedures: Relevant operational policies and procedures
11. Appendix A - Template Reports: Standard templates for required reports
12. Appendix B - Emergency Procedures: Emergency response and escalation procedures
Authors
Commercial Real Estate
Healthcare
Education
Retail
Industrial
Government and Public Sector
Hospitality
Technology
Financial Services
Manufacturing
Logistics and Distribution
Research and Development
Operations
Facilities Management
Procurement
Legal
Finance
Risk and Compliance
Property Management
Health and Safety
Security
Maintenance
Commercial
Environmental and Sustainability
Facility Manager
Operations Director
Property Manager
Chief Operating Officer
Procurement Manager
Contract Manager
Building Services Manager
Health and Safety Manager
Sustainability Manager
Real Estate Director
General Counsel
Finance Director
Maintenance Manager
Security Manager
Commercial Director
Risk Manager
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