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Facility Management Services Agreement Template for Ireland

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Key Requirements PROMPT example:

Facility Management Services Agreement

"I need a Facility Management Services Agreement for managing three corporate office buildings in Dublin, starting from March 2025, with particular emphasis on sustainability requirements and flexible workspace management."

Document background
The Facility Management Services Agreement is designed for use in the Irish market when engaging professional facility management services for commercial, industrial, or institutional properties. It provides a comprehensive framework for outsourcing facility management functions, including building maintenance, cleaning, security, reception, landscaping, and other support services. The agreement incorporates requirements under Irish law, including health and safety regulations, employment laws, environmental standards, and data protection requirements. It is structured to define clear service levels, performance metrics, and operational responsibilities while ensuring compliance with Irish regulatory requirements and business practices. This agreement is particularly relevant for organizations seeking to establish a long-term partnership with a facility management provider while maintaining clear accountability and service quality standards.
Suggested Sections

1. Parties: Identification of the service provider and the client

2. Background: Context of the agreement and brief description of the parties' intentions

3. Definitions and Interpretation: Definitions of key terms and interpretation rules

4. Term and Commencement: Duration of the agreement and conditions for commencement

5. Services: Overview of facility management services to be provided

6. Service Provider's Obligations: Key responsibilities and obligations of the facility management provider

7. Client's Obligations: Key responsibilities and obligations of the client

8. Service Levels and Performance: Performance standards and measurement criteria

9. Charges and Payment: Pricing, payment terms, and invoice procedures

10. Staff and Subcontractors: Requirements for personnel and subcontractor management

11. Health and Safety: Health and safety obligations and compliance requirements

12. Insurance and Liability: Insurance requirements and liability limitations

13. Data Protection and Confidentiality: GDPR compliance and confidentiality obligations

14. Force Majeure: Provisions for handling events beyond parties' control

15. Termination: Termination rights and procedures

16. Exit and Transition: Requirements for service transition upon termination

17. General Provisions: Standard boilerplate clauses including governing law, notices, etc.

Optional Sections

1. TUPE Provisions: Required when existing staff may transfer under TUPE regulations

2. Public Sector Requirements: Additional provisions required for public sector clients

3. Environmental Management: Detailed environmental obligations if specific sustainability requirements exist

4. Security Requirements: Additional security provisions for high-security facilities

5. Asset Management: Detailed provisions for managing client's assets if part of scope

6. Energy Management: Specific provisions for energy management services if included

7. Disaster Recovery: Detailed disaster recovery procedures for critical facilities

8. Change Control: Formal change management procedures for complex services

Suggested Schedules

1. Schedule 1 - Services Specification: Detailed description of all services to be provided

2. Schedule 2 - Service Levels: Detailed service level requirements and KPIs

3. Schedule 3 - Pricing and Payment: Detailed pricing structure, rates, and payment terms

4. Schedule 4 - Properties: List and details of properties covered by the agreement

5. Schedule 5 - Staff and Key Personnel: Details of key staff and any TUPE implications

6. Schedule 6 - Client Assets and Equipment: Inventory of client assets under provider's management

7. Schedule 7 - Reporting Requirements: Required reports, formats, and frequencies

8. Schedule 8 - Form of Performance Bond: Standard form of any required performance security

9. Schedule 9 - Handover Requirements: Detailed exit and transition requirements

10. Schedule 10 - Policies and Procedures: Relevant operational policies and procedures

11. Appendix A - Template Reports: Standard templates for required reports

12. Appendix B - Emergency Procedures: Emergency response and escalation procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions









































































Clauses















































Relevant Industries

Commercial Real Estate

Healthcare

Education

Retail

Industrial

Government and Public Sector

Hospitality

Technology

Financial Services

Manufacturing

Logistics and Distribution

Research and Development

Relevant Teams

Operations

Facilities Management

Procurement

Legal

Finance

Risk and Compliance

Property Management

Health and Safety

Security

Maintenance

Commercial

Environmental and Sustainability

Relevant Roles

Facility Manager

Operations Director

Property Manager

Chief Operating Officer

Procurement Manager

Contract Manager

Building Services Manager

Health and Safety Manager

Sustainability Manager

Real Estate Director

General Counsel

Finance Director

Maintenance Manager

Security Manager

Commercial Director

Risk Manager

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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