A Grant Letter of Intent is commonly used in Ireland as a preliminary step in the grant-making process, particularly for significant funding arrangements or complex projects. It serves to document the grantor's intention to provide funding while allowing both parties to proceed with detailed due diligence and negotiation of final terms. The document typically includes the proposed grant amount, purpose, key conditions, timeline, and any specific requirements that need to be met before the formal grant agreement can be executed. While generally non-binding, it may contain certain binding provisions such as confidentiality and exclusivity. The letter must align with Irish legal requirements, particularly when involving public funds, charitable organizations, or regulated sectors. This document is especially important in situations where detailed preparation and planning are needed before committing to a full grant agreement, providing a structured framework for moving forward while protecting both parties' interests.
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1. Letter Header: Date, addressee details, and appropriate letterhead of the grantor organization
2. Introduction: Brief introduction identifying the parties and the purpose of the letter
3. Grant Purpose: Clear statement of the intended purpose and scope of the proposed grant
4. Proposed Grant Amount: Specification of the intended grant amount and any conditions or tranches
5. Key Terms and Conditions: Overview of the main conditions that would need to be met for the grant to be awarded
6. Timeline: Proposed timeline for finalizing the grant agreement and key milestones
7. Due Diligence Requirements: Outline of the documentation and information required from the grantee
8. Non-Binding Nature: Clear statement that this is a non-binding letter of intent, except for specified provisions
9. Confidentiality: Statement regarding the confidential nature of the discussions and documentation
10. Expiration Date: Validity period of the letter of intent
11. Closing: Signature block and formal closing of the letter
1. Exclusivity: Optional clause requesting the grantee not to seek alternative funding for a specified period - include when dealing with significant grants
2. Costs and Expenses: Statement about who bears the costs of preparing the full agreement - include when significant preparation costs are expected
3. Governing Law Statement: While usually implied by letterhead and addresses, explicit statement may be included for international grants
4. Reporting Requirements: Preliminary outline of expected reporting - include for larger grants or when specific reporting requirements are crucial
5. Contact Persons: Designated points of contact for both parties - include for complex grants requiring ongoing communication
1. Project Overview: Detailed description of the proposed project or initiative to be funded
2. Preliminary Budget: High-level breakdown of how the grant funds are intended to be used
3. Key Milestones: Detailed timeline of expected project milestones and corresponding grant disbursements
4. Due Diligence Checklist: List of required documentation and information needed from the grantee
5. Required Certifications: List of certifications or confirmations needed from the grantee before finalizing the grant
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Non-Profit
Public Sector
Education
Healthcare
Research & Development
Arts & Culture
Environmental Conservation
Social Services
Technology Innovation
Community Development
Charitable Organizations
Scientific Research
Sports & Recreation
Heritage & Conservation
Relevant Teams
Legal
Finance
Compliance
Grant Administration
Project Management
Executive Leadership
Operations
Risk Management
Public Relations
Development
Corporate Affairs
Administrative Support
Relevant Roles
Grant Manager
Program Director
Chief Financial Officer
Legal Counsel
Compliance Officer
Project Manager
Executive Director
Development Officer
Financial Controller
Operations Manager
Fundraising Manager
Board Member
Grant Administrator
Risk Manager
Public Relations Director
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