The Grievance Decision Letter is a crucial document in Irish employment law that forms part of the formal grievance resolution process. It is used when an employee has raised a formal grievance through their organization's grievance procedure and an investigation has been completed. The letter must be drafted in compliance with Irish employment legislation, particularly the Industrial Relations Acts and the Workplace Relations Act 2015, as well as any applicable company policies. The document serves multiple purposes: it communicates the outcome of the grievance investigation, provides a detailed explanation of the decision-making process, outlines any remedial actions to be taken, and informs the employee of their right to appeal. The Grievance Decision Letter becomes a vital record in the event of any future workplace disputes or legal proceedings.
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1. Header Information: Including date, reference number, addressee details, and confidentiality notice
2. Acknowledgment: Confirmation of the grievance received and reference to the grievance hearing date
3. Grievance Summary: Clear statement of the nature of the grievance as presented by the employee
4. Investigation Process: Overview of the steps taken to investigate the grievance, including meetings held and evidence reviewed
5. Findings: Detailed explanation of the findings from the investigation
6. Decision: Clear statement of the decision reached and rationale behind it
7. Next Steps: Information about implementing the decision and any required actions
8. Appeal Rights: Standard information about the right to appeal, including the timeframe and process
1. Additional Recommendations: Where appropriate, suggestions for workplace improvements or preventive measures to avoid similar issues
2. Support Services: Information about available support services or counseling if the grievance involves sensitive matters
3. Return to Work Plan: If the employee has been absent, specific arrangements for returning to work
4. Mediation Offer: Where appropriate, offer of mediation as an alternative to formal procedures
5. Timeline of Events: In complex cases, a chronological summary of relevant events
1. Investigation Notes: Detailed notes from interviews and meetings conducted during the investigation
2. Evidence List: Schedule of all documents and evidence considered in reaching the decision
3. Witness Statements: Copies of relevant witness statements (with appropriate redactions)
4. Company Policies: Copies of relevant company policies referenced in the decision
5. Meeting Minutes: Minutes from the grievance hearing and any other relevant meetings
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