The Hourly Invoice template is designed for use in the Irish jurisdiction where service providers need to bill clients based on time spent on projects or services. It complies with Irish VAT legislation and the European Communities (Late Payment in Commercial Transactions) Regulations 2012. This document type is particularly relevant for professional service providers, consultants, and contractors who charge by the hour and need to maintain clear records for tax and accounting purposes. The template includes all mandatory elements required by Irish law, such as VAT information, unique invoice numbers, and complete business details of both parties. It's structured to accommodate various hourly rate structures while maintaining compliance with Irish business documentation requirements.
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1. Invoice Header: Contains invoice number, date, and 'Tax Invoice' designation if applicable
2. Supplier Details: Full legal name, address, VAT number, and company registration number of the service provider
3. Client Details: Full legal name and address of the client, including their VAT number if applicable
4. Service Description: Detailed breakdown of services provided, including dates and hours worked
5. Rate Information: Hourly rate(s) applied for the services
6. Calculation Details: Number of hours 脳 rate, subtotals, and total calculation
7. VAT Information: VAT rate applied and amount, or note if VAT exempt/reverse charge applies
8. Payment Terms: Due date, accepted payment methods, and bank details
9. Total Amount Due: Clear statement of final amount due in both numbers and words
1. Purchase Order Reference: Include when client has provided a PO number or reference
2. Project Reference: Include when work relates to a specific project or contract
3. Discount Information: Include when any discounts or special rates have been applied
4. Late Payment Terms: Include when specifying interest rates for late payment
5. Currency Exchange: Include when invoice is in a currency different from the standard operating currency
6. Special Instructions: Include when there are specific payment or processing requirements
1. Time Sheet: Detailed breakdown of dates, times, and activities performed
2. Expense Details: If charging for additional expenses, itemized list with receipts
3. Rate Card: If multiple rates apply, detailed breakdown of different rate categories
4. Service Level Details: If referenced in the invoice, details of service levels provided
Authors
Relevant legal definitions
Clauses
Relevant Industries
Professional Services
Information Technology
Legal Services
Consulting
Engineering
Creative Industries
Construction
Healthcare
Education
Financial Services
Marketing and Advertising
Architecture
Project Management
Research and Development
Relevant Teams
Finance
Accounting
Legal
Operations
Procurement
Accounts Payable
Accounts Receivable
Treasury
Compliance
Administrative
Project Management Office
Relevant Roles
Freelance Consultant
Independent Contractor
Professional Service Provider
Legal Consultant
IT Consultant
Project Manager
Creative Professional
Engineering Consultant
Financial Advisor
Business Analyst
Healthcare Professional
Educational Consultant
Marketing Consultant
Accountant
Operations Manager
Finance Director
Accounts Payable Manager
Accounts Receivable Specialist
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