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The Letter of Counseling is a crucial document in Irish employment practice, serving as an intermediate step in performance management between informal verbal discussions and formal disciplinary procedures. This document is typically used when previous informal attempts to address issues have not yielded the desired results, but the situation does not yet warrant formal disciplinary action. The letter should comply with Irish employment law, particularly regarding fair procedures, data protection, and employee rights. It documents specific concerns, sets clear expectations, and outlines improvement plans while maintaining a constructive approach. The Letter of Counseling forms part of the employee's personnel record and may be referenced in future performance reviews or disciplinary proceedings if necessary.

1. Header Information: Company letterhead, date, employee details (name, position, department), and reference number

2. Subject Line: Clear indication that this is a Letter of Counseling and brief topic reference

3. Purpose Statement: Brief introduction stating the purpose of the letter and reference to any previous discussions

4. Specific Concerns: Detailed description of the behavior, performance issue, or conduct that needs to be addressed, including specific examples and dates

5. Impact Statement: Explanation of how the identified issues affect the workplace, team, or organization

6. Expected Standards: Clear outline of the expected behavior, performance standards, or conduct requirements

7. Action Plan: Specific steps or improvements required from the employee, including timelines

8. Support and Resources: Description of any support, training, or resources that will be provided to help the employee improve

9. Consequences: Clear statement of potential consequences if the required improvements are not made

10. Closing Statement: Expression of confidence in the employee's ability to improve and invitation for questions or discussion

11. Signature Block: Space for signatures of the supervisor and employee, with acknowledgment of receipt